Automated FQHC No-Show Recovery Digest
Each afternoon, WebRun opens Azara DRVS, collects every no-show from today's schedule, cross-references open slots in Google Calendar, and posts a prioritized rebooking digest to the front-desk Slack channel so staff can contact patients and fill the gaps before the day ends.
How can an FQHC recover no-show appointments with an automated daily digest?
WebRun checks Azara DRVS each afternoon for today's no-shows, finds matching open slots in Google Calendar for the next two days, and posts a prioritized rebooking digest to the front-desk Slack channel. Patients with care gaps appear at the top so staff can focus their calls where they matter most.
- No-show slots identified and paired with open times each afternoon automatically
- Care-gap patients prioritized at the top of the rebooking list
- Front-desk team gets the digest in Slack without manual schedule review
Built for FQHCs · community health centers · front-desk staff · scheduling coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.azarahealthcare.comin a real browser with your saved login - no setup, no API keys. -
1
Azara Healthcare - collect today's no-shows
azarahealthcare.com
WebRun opens Azara Healthcare to collect today's no-shows. - Open Azara DRVS and pull today's appointment schedule
- Filter for appointments marked No Show or Missed as of 1:00 PM
- Capture patient name, appointment type, provider, and whether the patient has an open care gap
Done when All of today's no-show appointments are listed with patient and provider details.
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2
Google Calendar - find open slots for rebooking
calendar.google.com
WebRun opens Google Calendar to find open slots for rebooking. - Open the shared provider calendar and identify open appointment slots for today and the next two business days
- Match slot type (primary care, behavioral health, dental) to each no-show appointment type
- List available slots alongside each no-show for easy rebooking
Done when Every no-show is paired with at least one matching open slot in the next two days.
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3
Slack - post recovery digest to front desk
slack.com
WebRun opens Slack to post recovery digest to front desk. - Post a formatted no-show recovery digest to the designated front-desk Slack channel
- List each no-show patient with appointment type, provider, and the nearest open rebooking slots
- Flag patients with high-priority care gaps at the top of the list
Done when The front-desk team has the rebooking digest in Slack and can begin outreach.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact the patient directly about their missed appointment?
No. WebRun posts the digest internally to your Slack channel only. Staff decide which patients to call and how, keeping all patient contact under human control.
How does it prioritize the no-show list?
It puts patients with open care gaps at the top, so staff focus rebooking efforts on those most in need of follow-up care first.
What if there are no open slots today?
It looks up to two business days ahead in Google Calendar and includes the next available matching slot for each no-show patient.
Related templates
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