Automated Flight Lesson Reminders
Every morning, WebRun opens Flight Schedule Pro, finds lessons scheduled for the next 24 hours, drafts a personalized SMS reminder for each student via Twilio, and posts a confirmation to Slack so instructors know reminders are queued and ready for review.
How do I send automated lesson reminders to flight students?
Every morning, WebRun reads the next day's schedule in Flight Schedule Pro, drafts a personalized SMS reminder for each student in Twilio, and posts a Slack summary for staff to review. No text is sent until a person approves the queue, keeping no-show rates down without surprise messages.
- Fewer no-shows from students who forgot their lesson
- Reminder drafts are ready each morning before staff arrive
- No text is ever sent without a staff member's approval
Built for flight schools · flight instructors · aviation school administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flightschedulepro.comin a real browser with your saved login - no setup, no API keys. -
1
Flight Schedule Pro - read upcoming lessons
flightschedulepro.com
WebRun opens Flight Schedule Pro to read upcoming lessons. - Open Flight Schedule Pro and navigate to the schedule view
- Filter for lessons starting in the next 24 hours
- Capture each student's name, lesson time, aircraft, and instructor
Done when All upcoming lessons for the next 24 hours are listed with student contact details.
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2
Twilio - draft reminder texts for review
twilio.com
WebRun opens Twilio to draft reminder texts for review. - Draft a personalized SMS reminder for each student with their lesson time, aircraft, and instructor name
- Queue each message in Twilio but do not send it yet
- Leave the queue for a staff member to review and approve before any message is sent
Done when Reminder drafts are queued in Twilio and awaiting staff approval before sending.
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3
Slack - notify instructors of queued reminders
slack.com
WebRun opens Slack to notify instructors of queued reminders. - Post a Slack summary listing how many reminders are queued
- Include the students and lesson times covered
- Note that a staff member should approve the queue before reminders go out
Done when Instructors have a Slack summary of queued reminders and know approval is needed.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text students without my approval?
No. WebRun queues the reminder drafts in Twilio and posts a Slack summary, but no SMS is sent until a staff member reviews and approves the queue. You stay in control of every message.
What does the reminder text say?
A short, friendly message with the student's name, lesson time, aircraft tail number, and instructor. You can customize the template wording during setup to match your school's tone.
What if a lesson is canceled before the reminder goes out?
WebRun reads the live schedule in Flight Schedule Pro each morning, so canceled or rescheduled lessons are excluded from the queue automatically before you approve the batch.
Related templates
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