Automated Aircraft Maintenance Alerts
Every morning, WebRun opens Flight Schedule Pro, reads each aircraft's current Hobbs time and next inspection due date, flags any aircraft within 10 hours of a 100-hour check or 30 days of an annual, updates the maintenance tracker in Google Sheets, and posts a Slack alert so your chief flight instructor can act before a grounding.
How do I get automatic alerts when an aircraft is nearing a 100-hour or annual inspection?
Every morning, WebRun reads every aircraft's Hobbs time and inspection due dates from Flight Schedule Pro, flags those within 10 hours of a 100-hour check or 30 days of an annual, updates the Google Sheets maintenance tracker, and posts a Slack alert to the maintenance lead so no aircraft is grounded without warning.
- No aircraft reaches an inspection limit without advance warning
- The maintenance tracker in Google Sheets is updated every morning without manual work
- The maintenance lead gets a Slack alert early enough to schedule downtime
Built for flight school operators · chief flight instructors · aircraft maintenance coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flightschedulepro.comin a real browser with your saved login - no setup, no API keys. -
1
Flight Schedule Pro - read Hobbs time and inspection dates
flightschedulepro.com
WebRun opens Flight Schedule Pro to read Hobbs time and inspection dates. - Open Flight Schedule Pro and navigate to the aircraft maintenance section
- Read each aircraft's current Hobbs time and next 100-hour and annual inspection due dates
- Identify aircraft within 10 Hobbs hours of a 100-hour check or within 30 days of an annual inspection
Done when All aircraft nearing an inspection threshold are identified with their current Hobbs time and due date.
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2
Google Sheets - update maintenance tracker
google.com
WebRun opens Google Sheets to update maintenance tracker. - Open the aircraft maintenance tracker sheet
- Update each aircraft's Hobbs time, inspection due date, and remaining hours or days
- Mark flagged aircraft with a status indicator so the tracker is always current
Done when The maintenance tracker reflects today's Hobbs readings and flags for all aircraft nearing inspection.
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3
Slack - post squawk alerts
slack.com
WebRun opens Slack to post squawk alerts. - Post a Slack alert listing each flagged aircraft, its tail number, Hobbs time, and hours or days remaining until inspection
- Mention the chief flight instructor or maintenance lead
- Include a link to the Google Sheets tracker for full detail
Done when The maintenance team has a Slack alert with every aircraft that needs attention today.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How close to the inspection limit does it flag an aircraft?
By default, WebRun flags aircraft within 10 Hobbs hours of a 100-hour check and within 30 days of an annual inspection. Both thresholds are configurable during setup to match your school's lead time.
Does it pull Hobbs time automatically from Flight Schedule Pro?
Yes. WebRun reads each aircraft's recorded Hobbs time directly from Flight Schedule Pro each morning, so the tracker always reflects the latest figures without manual data entry.
Will it ground or remove an aircraft from the schedule?
No. WebRun only alerts and updates the tracker. Any decision to pull an aircraft from service is made by your maintenance team or chief flight instructor after reviewing the alert.
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