Track checkride readiness
Every Monday, WebRun opens Talon Systems ETA and the endorsement tracker in Google Sheets, checks each advanced student's flight hours, stage-check completions, and endorsement status, flags students who are checkride-ready and those with gaps still to close, and posts a Slack readiness digest to the chief flight instructor.
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How do I automatically track which students are ready for a checkride?
Every Monday, WebRun reviews student hours and stage-check completions in Talon Systems ETA, cross-checks endorsement status in Google Sheets, and posts a Slack digest to the chief flight instructor listing who is checkride-ready and who still has specific gaps to close, so no student waits longer than necessary.
- Ready students are identified every Monday without manual record review
- Specific missing endorsements are called out so instructors know exactly what remains
- No student stays in training longer than needed due to an overlooked gap
Built for chief flight instructors · flight school administrators · flight training directors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
talonsystems.comin a real browser with your saved login - no setup, no API keys. -
1
Talon Systems - review student hours and stage completions
talonsystems.com
WebRun opens Talon Systems to review student hours and stage completions. - Open Talon Systems ETA and navigate to student progress records
- For each student approaching checkride eligibility, read total flight hours, solo hours, cross-country hours, and stage-check completions
- Flag students who meet all hour requirements and have completed all required stages
Done when All students near checkride eligibility are assessed against hour and stage requirements.
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2
Google Sheets - check endorsement status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to check endorsement status. - Open the endorsement tracker sheet
- Check each flagged student's endorsement status, including solo, cross-country, and written exam sign-off
- Mark each student as fully ready or note the specific endorsements still missing
Done when Each near-eligible student has a complete readiness status: fully ready or missing specific endorsements.
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3
Slack - post checkride readiness digest
slack.com How to Automate Slack
WebRun opens Slack to post checkride readiness digest. - Post a Slack digest to the chief flight instructor listing students who are checkride-ready with no gaps
- List students who are close but missing specific endorsements or hours, noting exactly what remains
- Include a link to the Google Sheets endorsement tracker for full detail
Done when The chief flight instructor has a weekly Slack digest of checkride readiness across all near-eligible students.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does WebRun know which endorsements each student needs?
WebRun reads the endorsement tracker in Google Sheets that your team maintains. Configure the required endorsement columns during setup and WebRun will flag any student where a required column is empty or marked incomplete.
Will it schedule the checkride automatically?
No. WebRun only surfaces readiness information and posts the digest. Scheduling the checkride, contacting the DPE, and issuing endorsements are decisions made by the chief flight instructor after reviewing the report.
What flight hour categories does it track?
By default, WebRun checks total hours, solo hours, and cross-country hours from Talon Systems ETA. The specific categories are configurable during setup to match your school's training syllabus and the applicable ACS.
Related templates
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