Automated Instructor Schedule Alerts
Every morning, WebRun opens Flight Schedule Pro, identifies instructor time slots that are available but unbooked in the next 48 hours, posts a Slack alert to the scheduling team, and queues an optional Twilio text draft for students on a waitlist, so your team can fill open slots before they go to waste.
How do I automatically find and fill unbooked instructor time at my flight school?
Every morning, WebRun scans Flight Schedule Pro for unbooked instructor time in the next 48 hours, posts a sorted Slack alert to your scheduling team, and queues personalized SMS drafts in Twilio for waitlisted students, all awaiting staff approval before any student is contacted.
- Open instructor slots surface every morning before revenue is lost
- Scheduling staff see a sorted urgency list in Slack without logging into Flight Schedule Pro
- No student is contacted about an open slot until staff approves the outreach
Built for flight school schedulers · flight school managers · chief flight instructors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.flightschedulepro.comin a real browser with your saved login - no setup, no API keys. -
1
Flight Schedule Pro - find unbooked instructor slots
flightschedulepro.com
WebRun opens Flight Schedule Pro to find unbooked instructor slots. - Open Flight Schedule Pro and navigate to the instructor availability view
- Identify time blocks in the next 48 hours that are available but have no student booking
- Note the instructor, time, and aircraft associated with each open slot
Done when All unbooked instructor slots in the next 48 hours are identified with instructor and aircraft details.
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2
Slack - alert the scheduling team
slack.com
WebRun opens Slack to alert the scheduling team. - Post a Slack alert to the scheduling channel listing each open slot with instructor name, time, and aircraft
- Sort the list by how soon the slot occurs so urgent gaps appear first
- Include a prompt for staff to reach out to waitlisted students or offer the slot via other channels
Done when Scheduling staff have a Slack alert with every open slot sorted by urgency.
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3
Twilio - draft outreach texts for waitlisted students
twilio.com
WebRun opens Twilio to draft outreach texts for waitlisted students. - Draft an SMS message for each waitlisted student about the available slot nearest their preferences
- Queue the drafts in Twilio but do not send them yet
- Leave the queue for a staff member to review and approve before any text is sent
Done when Twilio SMS drafts are queued for waitlisted students and awaiting staff approval before sending.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text students about open slots without staff approval?
No. WebRun drafts the SMS outreach in Twilio and alerts staff in Slack, but no text is sent to a student until a staff member reviews and approves the queue. Every outreach goes through a human first.
How far ahead does it look for open slots?
By default, WebRun scans the next 48 hours in Flight Schedule Pro each morning. The lookahead window is configurable if your school prefers more or less lead time for filling gaps.
What if a slot gets booked after the alert is sent?
WebRun reads the live schedule each morning, so the alert reflects availability at that moment. Staff should confirm in Flight Schedule Pro before texting a student to avoid double-booking.
Related templates
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