Automated Fire Inspection Report Distribution
When an inspection is marked complete in Inspect Point, WebRun retrieves the finished report, logs it to a Google Sheet for record-keeping, drafts a distribution email to the property owner and facility contacts, and leaves it in Gmail for your team to review and send.
How do I automatically distribute fire inspection reports to property owners after each inspection?
When an inspection is completed in Inspect Point, WebRun retrieves the report, logs it to a Google Sheets distribution tracker, and drafts a professional email to the property owner and required contacts in Gmail, so your team can review and send it without manually hunting for contacts or report details.
- Inspection reports reach property owners faster after every completed job
- Every report distribution is logged with a full audit trail in Google Sheets
- No completed inspection sits undistributed while your team searches for contacts
Built for fire protection companies · fire sprinkler contractors · fire alarm inspection firms · life-safety service businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.inspectpoint.comin a real browser with your saved login - no setup, no API keys. -
1
Inspect Point - detect completed inspection and fetch report
inspectpoint.com
WebRun opens Inspect Point to detect completed inspection and fetch report. - Detect when an inspection is marked complete in Inspect Point
- Open the completed inspection record and retrieve the report details
- Capture the property name, inspection type, pass/fail status, deficiency list, and all contact emails on file
- Note which contacts are required recipients for compliance purposes
Done when The completed inspection record and all required recipient contacts are captured.
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2
Google Sheets - log report to distribution tracker
google.com
WebRun opens Google Sheets to log report to distribution tracker. - Open the inspection report distribution tracker in Google Sheets
- Add a new row with the property, inspection date, type, pass/fail status, and distribution contacts
- Mark the row as pending distribution until the email is confirmed sent
Done when The completed inspection is logged in the tracker with pending distribution status.
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3
Gmail - draft report distribution email
gmail.com
WebRun opens Gmail to draft report distribution email. - Draft a professional distribution email addressed to the property owner and required contacts
- Include the inspection type, date, overall result, and a summary of any deficiencies noted
- Attach or reference the completed report from Inspect Point
- Leave the draft for a team member to review and send
Done when A ready-to-review distribution email draft exists in Gmail for every completed inspection.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the report to customers without my team reviewing it first?
No. Every distribution email is drafted in Gmail and held for a team member to review and approve before anything is sent to a property owner or facility manager.
How does it know who to send the report to?
It reads the required recipient contacts stored on the inspection record in Inspect Point, including property owner, facility manager, and any compliance contacts on file.
Does it keep a record of which reports have been distributed?
Yes. Every completed inspection is logged to a Google Sheet tracker with its distribution status, so your team always has an audit trail.
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