Automated Expensya Manager Approval Digest
Every morning, WebRun opens Expensya, checks expense reports waiting on manager approval, saves the batch to Google Drive as a review packet, and posts a Slack summary to the approver with who is waiting and for how long.
How do I clear a stuck Expensya approval queue?
WebRun checks Expensya every morning for expense reports waiting on manager approval, saves the batch as a review packet to Google Drive, and posts a Slack summary naming who is waiting and for how long. Reports pending more than 2 days get flagged, so the queue gets cleared instead of quietly growing.
- Approvers see a daily packet in Slack instead of logging into Expensya
- Reports waiting more than 2 days get flagged before they age further
- Every day's queue is saved as a review packet for the record
Built for Finance teams · people managers · approvers · HR operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
expensya.comin a real browser with your saved login - no setup, no API keys. -
1
Expensya - find reports waiting on approval
expensya.com
WebRun opens Expensya to find reports waiting on approval. - Open Expensya and filter expense reports to pending approval
- Capture the employee, amount, and days waiting for each
- Sort with the oldest reports first
Done when Every pending expense report is captured with its details.
-
2
Google Drive - save the review packet
drive.google.com
WebRun opens Google Drive to save the review packet. - Save the pending reports as a review packet to Google Drive
- Include the employee, amount, and days waiting
- Keep a dated file for each day's run
Done when A dated review packet exists in Google Drive for the day.
-
3
Slack - summarize who is waiting
slack.com
WebRun opens Slack to summarize who is waiting. - Post a summary of who is waiting and for how long to Slack
- Tag the approver so the handoff is direct
- Flag anything waiting more than 2 days
Done when The approver has today's queue summarized in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it approve reports on its own?
No. WebRun only reads the pending queue and summarizes it. Every approval decision still happens inside Expensya by a person.
Will employees see the Slack summary?
No. It posts to your internal approver channel only. Employees hear back through Expensya once a decision is made.
What counts as waiting too long?
Anything pending more than 2 days gets flagged in the summary, though you can adjust that window to match your own approval pace.
Related templates
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