Automated EV Charging Station Service Reminders
Every Monday, WebRun checks your service schedule in Google Sheets for charge points whose annual inspection falls within the next 30 days, opens AMPECO to read the current station status and site host contact, drafts a professional service reminder email for each, and saves it in Gmail for your team to review and send before it reaches any customer.
How do I automatically send recurring annual service reminders to EV charging site hosts?
WebRun checks your charge point service schedule in Google Sheets every Monday, finds stations due for annual inspection within 30 days, reads current fault status and site host contacts from AMPECO, and saves a personalised reminder email as a Gmail draft for each. Your team reviews and sends every reminder before it reaches a site host.
- Every charge point approaching its service due date gets a personalised draft reminder within the 30-day window
- Active AMPECO fault flags are included in the reminder so site hosts and technicians are aligned before the visit
- No annual service date is missed due to manual tracking oversights
Built for EV charging network operators · charge point operators · field service coordinators · CPO account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - find stations due for service
google.com
WebRun opens Google Sheets to find stations due for service. - Open the service schedule sheet and filter for charge points with a next-service date within the next 30 days
- Capture the station name, location, last service date, and due date for each
- Skip any station already reminded this month to avoid duplicate outreach
Done when Every charge point due for service within 30 days has been listed with its due date and location.
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2
AMPECO - read station status and site host contact
ampeco.com
WebRun opens AMPECO to read station status and site host contact. - Open AMPECO and search for each station by name or station ID
- Read the current operational status and any active fault flags that should be mentioned in the reminder
- Retrieve the site host contact name and email address from the station record
Done when Current station status and site host contact have been retrieved from AMPECO for each due station.
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3
Gmail - draft service reminder for review
gmail.com
WebRun opens Gmail to draft service reminder for review. - Draft a professional service reminder email to the site host, naming the station and service due date
- Include any active fault flags from AMPECO so the site host is aware before the technician arrives
- Save the email as a draft in Gmail and leave it unsent for team review - do not send automatically
Done when A Gmail draft service reminder is saved for every charge point due within 30 days.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email site hosts automatically when a service is due?
No. WebRun saves each reminder as a Gmail draft only. Your team reviews and sends every email, so no site host is contacted without human approval.
How does it know when each station is due for service?
It reads the next-service date from your Google Sheets service schedule, which you manage. You set the due dates and the 30-day warning window when configuring the workflow.
What if a station already has an open fault logged in AMPECO?
WebRun reads the current fault status from AMPECO and includes a note about any active flags in the reminder draft so the site host is informed and your team can plan accordingly.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.