Automated Point of Rental Maintenance Due Alerts
Every Monday, WebRun opens Point of Rental, checks each asset's engine hours and calendar interval against its preventive maintenance schedule, logs every asset due or overdue to a maintenance tracking sheet in Google Sheets, and posts your shop team a Slack alert ranked by how overdue each item is.
How do I track preventive maintenance due dates across my rental fleet?
WebRun checks Point of Rental every Monday for equipment approaching or past its preventive maintenance interval, comparing hours and calendar time against your schedule. It logs every asset due or overdue to a Google Sheet and posts your shop team a Slack alert ranked by how overdue each one is, so service happens before a breakdown hits the jobsite.
- Service intervals are checked every week instead of when equipment fails
- Both engine hours and calendar time are tracked, not just one
- The shop team gets a prioritized queue instead of a flat asset list
Built for construction equipment rental yards · heavy equipment maintenance teams · rental fleet shop managers · equipment service coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.point-of-rental.comin a real browser with your saved login - no setup, no API keys. -
1
Point of Rental - check assets against service intervals
point-of-rental.com
WebRun opens Point of Rental to check assets against service intervals. - Open Point of Rental and read the current engine hours or odometer reading for each asset
- Compare against each asset's preventive maintenance interval by hours and by calendar date
- Capture asset ID, equipment type, hours since last service, and days since last service
Done when Every asset due or overdue for service is identified with its hours and date gap.
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2
Google Sheets - log the maintenance queue
google.com
WebRun opens Google Sheets to log the maintenance queue. - Open the maintenance tracking sheet and append a row for each asset due or overdue
- Include asset ID, service type, hours over interval, and days over interval
- Mark any asset more than 50 hours or 14 days overdue with a separate flag
Done when The maintenance sheet reflects every asset due for service this week.
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3
Slack - alert the shop team
slack.com
WebRun opens Slack to alert the shop team. - Post a maintenance alert to the shop channel ranked by how overdue each asset is
- List engine hour overages before calendar based ones if both apply
- Include a reference to the maintenance tracking sheet
Done when The shop team has this week's prioritized maintenance queue in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it book the service appointment for me?
No. WebRun only identifies which assets are due or overdue and logs them to your maintenance sheet. Scheduling the actual service with your shop or a vendor stays a decision for your team.
Does it track hours or just calendar time?
Both. It compares each asset's engine hours and the days since its last service against the interval you have set in Point of Rental, and flags whichever threshold is closer.
What if an asset is out on a long-term rental when it comes due?
WebRun still flags it based on the maintenance schedule. Your team can coordinate the service with the renter or plan it for the asset's next return.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.