Automated Equine Vaccination Reminders
Every morning, WebRun opens ThoroVet, finds horses whose vaccinations fall due in the next few weeks based on their equine vaccination records, drafts a short reminder text for each owner in Twilio and a matching email in Gmail, and leaves both queued for your team to review and send.
How do I automatically remind owners when their horse is due for vaccinations?
WebRun scans ThoroVet every morning for horses whose vaccinations come due soon, reading each horse's history and vaccine templates. It drafts a friendly reminder text in Twilio and a matching email in Gmail for each owner, then queues both for your team to review and send, so no horse falls behind and no message goes out unapproved.
- Fewer horses fall behind on core and risk-based boosters
- Owner reminders are drafted daily and never skipped
- Every text and email waits for your approval before sending
Built for equine veterinarians · ambulatory vet practices · practice managers · veterinary front desk
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.thorovet.comin a real browser with your saved login - no setup, no API keys. -
1
ThoroVet - find horses due for vaccination
thorovet.com
WebRun opens ThoroVet to find horses due for vaccination. - Open ThoroVet and review each horse's vaccination history and templates
- Find horses whose core or risk-based vaccines come due in the next three weeks
- Capture the horse, owner contact, which vaccines are due, and the due date
- Skip any horse whose owner was already reminded this cycle
Done when Every horse due for vaccination soon is listed with its owner and the vaccines due.
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2
Twilio - draft a reminder text per owner
twilio.com
WebRun opens Twilio to draft a reminder text per owner. - Draft a short, friendly reminder text for each owner naming the horse and the due vaccines
- Invite the owner to reply or call to book a farm-call visit
- Queue every message in Twilio as a draft. Do not send any text automatically
Done when A reminder text is drafted and queued for every owner with a horse coming due.
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3
Gmail - draft a matching reminder email
gmail.com
WebRun opens Gmail to draft a matching reminder email. - Draft a matching reminder email for owners who prefer email
- Include the horse, the vaccines due, and how to schedule
- Save every email unsent in Gmail for your team to review and send
Done when A Gmail draft is waiting for each owner, ready for review before sending.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text or email owners without me?
No. Every reminder text and email is drafted and queued for your team to review and send. No message reaches an owner until a person approves it, so nothing goes out with a wrong date or to the wrong horse.
How does it decide a horse is due?
It reads each horse's vaccination history and your equine vaccine templates in ThoroVet, then flags horses whose core or risk-based boosters fall due in the next three weeks. You control the lead-time window.
Will an owner get reminded twice?
No. WebRun skips any horse whose owner was already reminded this cycle, reading the live records each morning, so owners are not double-messaged for the same due date.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.