Automatic Element Pending Invite Cleanup
Every Monday, WebRun opens Element, walks the rooms and spaces you manage, lists every invite that was sent but never accepted, works out how long each has been pending, logs them in Airtable, and posts a re-invite or remove list to Microsoft Teams.
How do I find Element room invites that were never accepted?
WebRun clears your stale Element invites every Monday. It walks the rooms and spaces you manage, finds every invitation that was sent but never accepted, and ages each one in days. The list goes into Airtable and a re-invite or remove suggestion is posted to Microsoft Teams, so nobody sits in invite limbo.
- Every pending invite is aged and named weekly
- People who never onboarded anywhere are spotted by pattern
- Rooms stop carrying members who never joined
Built for workspace admins · IT teams · community managers · open source maintainers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.element.ioin a real browser with your saved login - no setup, no API keys. -
1
Element - find invites never accepted
element.io
WebRun opens Element to find invites never accepted. - Open Element and go through the spaces and rooms you asked it to cover
- Read the member list of each room and note everyone whose status is still invited
- Capture the room, the person, and the date the invite was sent
- Work out how many days each invite has been pending
- Note rooms where nobody invited has ever joined
Done when Every pending invite is listed with its room and its age.
-
2
Airtable - log pending invites by age
airtable.com
WebRun opens Airtable to log pending invites by age. - Write each pending invite into your Airtable base with the room, person, and days pending
- Mark invites that were already actioned so the same one is not proposed twice
- Close rows for invites accepted since the last run
- Group by person so someone with five pending invites is obvious
Done when The pending invite list in Airtable matches Element.
-
3
Microsoft Teams - post the re-invite list
microsoft.com
WebRun opens Microsoft Teams to post the re-invite list. - Post this week's list to your admin channel, oldest invites first
- Suggest re-invite or remove for each based on the age threshold you set
- Name people holding several pending invites, since they may never have onboarded at all
- Never withdraw an invite or remove a member. WebRun reports, an admin acts
Done when The re-invite or remove list is posted in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it remove people or withdraw invites?
No. WebRun never changes room membership. It lists pending invites with a suggestion, and an admin does the re-inviting or removing by hand in Element.
Does it read messages in the rooms?
No. It reads member lists and invite status only. Room content is never opened, so private conversations stay private.
How old does an invite have to be to appear?
You set the threshold, for example fourteen days. Anything past it shows on the Teams list with a suggestion, while newer invites are logged in Airtable but stay quiet.
Related templates
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