Automated EHS Certification Expiry Tracking
Every Monday, WebRun reads the team certification register in Google Sheets, checks the Training and Learning module in VelocityEHS for upcoming expiry dates, and posts a renewal alert list to Slack flagging every credential expiring in the next 60 days.
How do I automatically track EHS team certification expiry dates?
Every Monday, WebRun reads your team certification register in Google Sheets, checks renewal status in VelocityEHS Training and Learning, and posts a Slack alert listing every credential expiring within 60 days, sorted by urgency and with each holder named, so no EHS certification lapses unnoticed.
- Every expiring credential is surfaced weeks before it lapses, not days after
- Certification holders see their name in the Slack alert and can act immediately
- No active client engagement is jeopardized by an unnoticed credential lapse
Built for EHS consulting firms · safety managers · EHS team leads · occupational health and safety professionals
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
docs.google.com/spreadsheetsin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read the team certification register
google.com
WebRun opens Google Sheets to read the team certification register. - Open the team certification register sheet
- Read each row: staff name, certification name, issuing body, and expiry date
- Flag any certification expiring within the next 60 days
Done when All certifications expiring within 60 days are identified with their holder and renewal date.
-
2
VelocityEHS - check training records and expiry dates
ehs.com
WebRun opens VelocityEHS to check training records and expiry dates. - Open VelocityEHS and check the Training and Learning module for any training completions that affect certification status
- Confirm whether any expiring certifications have a renewal course already in progress
- Note certifications tied to active client engagements that cannot afford a lapse
Done when Each expiring certification is confirmed with its renewal status in VelocityEHS.
-
3
Slack - post the renewal alert list
slack.com
WebRun opens Slack to post the renewal alert list. - Post the renewal alert list to the EHS operations Slack channel
- Group by urgency: expiring within 30 days, then 31-60 days
- Mention the certification holder by name for each entry so they see the alert
Done when The team has a full weekly certification renewal alert in Slack, sorted by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it book renewal courses automatically?
No. WebRun only identifies expiring certifications and posts the alert to Slack. Booking renewal training is a decision left to the team lead or operations manager.
How far in advance does it start flagging certifications?
It flags certifications expiring within the next 60 days, giving the holder and manager enough lead time to complete renewals before the credential lapses.
Can it track certifications for multiple staff across different disciplines?
Yes. It reads the full certification register from Google Sheets, covering every staff member and every credential type in the register regardless of discipline.
Related templates
Put this on autopilot.
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