Automated Opendock Appointment Reschedule Drafts
Every few minutes, WebRun monitors Opendock for newly cancelled appointments, identifies the door and time slot that opened up, finds the carrier most likely to fill it based on upcoming unconfirmed bookings, and drafts a reschedule offer in Gmail for your scheduling team to review and send before the slot goes to waste.
How do I automatically draft reschedule offers when a dock appointment is cancelled?
WebRun monitors Opendock every few minutes for newly cancelled dock appointments. When a slot opens up, it identifies the best-fit carrier from upcoming unconfirmed bookings and drafts a reschedule offer in Gmail pre-filled with the door, date, and time. Your scheduling team reviews each draft before any carrier is contacted.
- Cancelled dock slots are recovered in minutes, not discovered the next morning
- Reschedule offers are pre-drafted so schedulers send with one click after review
- No carrier is ever contacted without a human approving the message first
Built for dock schedulers · warehouse managers · receiving coordinators · logistics coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
opendock.comin a real browser with your saved login - no setup, no API keys. -
1
Opendock - detect newly cancelled appointments and identify the open slot
opendock.com
WebRun opens Opendock to detect newly cancelled appointments and identify the open slot. - Open Opendock and detect any appointments cancelled since the last check
- Capture the cancelled appointment's door, date, and time window
- Review unconfirmed upcoming appointments to find a carrier that could move into the slot
Done when Each newly cancelled slot is identified along with the best candidate carrier to fill it.
-
2
Gmail - draft reschedule offer to the best-fit carrier for human review
gmail.com
WebRun opens Gmail to draft reschedule offer to the best-fit carrier for human review. - Draft a reschedule offer email to the candidate carrier, naming the open door, date, and time
- Keep the tone polite and include the original PO or shipment reference
- Leave the draft unsent for your scheduling team to review before sending
Done when A Gmail draft reschedule offer exists for each newly cancelled slot, ready for human approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reschedule offer to the carrier without my approval?
No. Every reschedule offer is drafted in Gmail and left unsent. Your scheduling team reviews each draft and decides whether to send, edit, or discard it before any carrier is contacted.
How does it pick which carrier to offer the slot to?
WebRun looks at unconfirmed upcoming appointments in Opendock and surfaces the carrier whose shipment timing is closest to the open slot. Your team can change the recipient before sending.
What if no carrier is a good fit for the open slot?
If no clear candidate is found in Opendock, WebRun flags the open slot in the draft without a pre-filled recipient so your team can decide who to contact.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.