Automated DJ Gear Checklist
Every morning, WebRun checks your Google Sheets event schedule for gigs happening in the next 48 hours, builds a tailored gear checklist based on the event type and venue notes, posts the checklist to Slack, and sends it via Telegram so it is on your phone and ready to check off as you pack.
How do I automatically generate a gear checklist for each DJ event?
WebRun checks your Google Sheets event schedule every morning for gigs in the next 48 hours, builds a tailored gear checklist based on the event type and venue notes, posts it to Slack for your team, and sends it to Telegram so you can check items off on your phone while you pack.
- Tailored gear list ready each morning for gigs in the next 48 hours
- Telegram delivery means the checklist is on your phone while you pack
- No more last-minute scrambles or forgotten equipment
Built for freelance DJs · DJ companies · mobile entertainers · event DJs with multiple gig types
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - read upcoming event details
google.com
WebRun opens Google Sheets to read upcoming event details. - Open the event schedule Google Sheet and find gigs happening in the next 48 hours
- Read the event type, venue size, any special requirements noted, and the start time
- Build a gear checklist tailored to the event type, such as indoor versus outdoor, wedding versus corporate, and equipment notes in the sheet
Done when A tailored gear checklist is built for each upcoming event.
-
2
Slack - post the gear checklist
slack.com
WebRun opens Slack to post the gear checklist. - Post the gear checklist for each upcoming event to the Slack channel
- Include event name, date, start time, and the full list of gear items to confirm
Done when The gear checklist is posted to Slack for the team to see.
-
3
Telegram - send checklist to your phone
telegram.org
WebRun opens Telegram to send checklist to your phone. - Send the gear checklist to your Telegram account so it is accessible on your phone while packing
- Include the event name and date at the top for quick reference
Done when The gear checklist is delivered to Telegram and available on your mobile device.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does it know which gear to include on each checklist?
It reads the event type and any special requirements you have noted in your Google Sheets event schedule. The more detail you add to the sheet, the more tailored each checklist becomes.
Can it handle different gear lists for different event types?
Yes. It builds each checklist based on the event type recorded in Google Sheets, such as wedding, corporate, outdoor, or club gig, so the list matches what each event actually requires.
Will it send the checklist even if there are no upcoming events?
No. WebRun only generates and sends a checklist when it finds a gig in the next 48 hours. Days with no upcoming events produce no output, so you are not spammed on quiet days.
Related templates
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