Automated Dive Rental Return Tracking
Every evening, WebRun opens Diversdesk, reviews rental records for BCDs, regulators, and other gear, finds items still checked out past their due date, updates a Google Sheet with who has what and for how long, and sends the shop a Telegram digest of overdue gear to chase.
How do I track which rental dive gear is still checked out and overdue?
WebRun reviews rental records in Diversdesk every evening for BCDs, regulators, and other gear still checked out. It updates a Google Sheet with who has what and how many days it is overdue, then sends the shop a Telegram digest ranked most overdue first, so staff can chase the gear that matters before it goes missing.
- Overdue rental gear is caught nightly, not at inventory time
- Staff see the most overdue and highest-value items first
- Returned gear drops off the tracker from live Diversdesk data
Built for dive shops · dive centers · scuba rental desks · dive equipment managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.diversdesk.comin a real browser with your saved login - no setup, no API keys. -
1
Diversdesk - find gear still checked out
diversdesk.com
WebRun opens Diversdesk to find gear still checked out. - Open Diversdesk and list rental items currently checked out
- For each BCD, regulator, and other item, read the diver, checkout date, and due date
- Flag anything past its due date as overdue and note how many days over
- Mark items returned today so they drop off the open list
Done when Every open rental is listed with its holder and overdue status.
-
2
Google Sheets - update the rental tracker
google.com
WebRun opens Google Sheets to update the rental tracker. - Open the Rental Tracker sheet
- Update a row per item with the diver, item type, checkout date, due date, and days overdue
- Sort so the most overdue gear sits at the top
- Clear rows for items that have been returned
Done when The Rental Tracker sheet reflects every open and overdue item, most overdue first.
-
3
Telegram - send the overdue digest
telegram.org
WebRun opens Telegram to send the overdue digest. - Send the shop a Telegram digest of overdue gear with the diver, item, and days overdue
- Put the most overdue and highest-value items such as regulators at the top
Done when The shop has tonight's overdue-gear digest in Telegram.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message the diver about overdue gear?
No. It only updates an internal Google Sheet and sends the shop a Telegram digest. Chasing a diver for their gear stays with your staff, who decide how and when to reach out.
How does it know a piece of gear is overdue?
It reads the checkout and due dates on each open rental in Diversdesk and compares them to today. Anything past its due date is flagged with the number of days it is over.
What happens when gear is returned?
It reads the live rental status in Diversdesk each evening, so items marked returned drop off the tracker and the digest automatically. Only truly open items remain.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.