Automated Repair Parts Low-Stock Reorder Alerts
Every morning, WebRun opens RepairShopr, scans your parts inventory for items below your reorder threshold, drafts a purchase order email to your supplier in Gmail, and posts a low-stock summary to Slack so your team can approve and send the order.
How do I automatically reorder repair parts when stock runs low?
Every morning, WebRun scans the RepairShopr parts inventory for items at or below your reorder level, drafts a purchase order email to the relevant supplier in Gmail, and posts a low-stock summary to Slack. Staff review the draft quantities and send the order, so your shop never runs out of the parts that keep repairs moving.
- Parts are reordered before stock runs out, not after a repair is delayed
- Out-of-stock parts are flagged as urgent in Slack so the team acts immediately
- Staff spend no time manually checking inventory levels each morning
Built for phone repair shops · computer repair shops · device repair shop owners · repair shop parts managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.repairshopr.comin a real browser with your saved login - no setup, no API keys. -
1
RepairShopr - scan inventory for low-stock parts
repairshopr.com
WebRun opens RepairShopr to scan inventory for low-stock parts. - Open RepairShopr and load the parts inventory list
- Filter to items where current stock is at or below the reorder level you have set
- Capture the part name, SKU, current quantity, reorder quantity, and preferred supplier for each
Done when Every part below reorder level is listed with its details and preferred supplier.
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2
Gmail - draft purchase order to supplier
gmail.com
WebRun opens Gmail to draft purchase order to supplier. - Draft a purchase order email to the relevant supplier for each group of low-stock parts
- Include the part names, SKUs, and reorder quantities in a clear list
- Leave the email as a draft in Gmail for a staff member to review quantities and send
Done when A ready-to-review purchase order draft exists in Gmail for every supplier with low-stock parts.
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3
Slack - alert team to review and approve
slack.com
WebRun opens Slack to alert team to review and approve. - Post a low-stock summary to the team channel listing each part, current count, and reorder quantity
- Note which parts are completely out of stock and flag them as urgent
- Include a link to the Gmail draft purchase order so staff can approve with one click
Done when Staff have a Slack low-stock summary and a link to the draft purchase order to approve.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the purchase order to the supplier automatically?
No. The order is drafted in Gmail and waits for a staff member to review the quantities and supplier details before sending. Nothing is ordered without human approval.
How does it know what to reorder and in what quantity?
It reads the reorder level and reorder quantity you have set on each part in RepairShopr. Update those fields in your inventory and WebRun will use them every morning.
What if a part has multiple suppliers?
WebRun uses the preferred supplier listed on the part in RepairShopr. If no preferred supplier is set, it flags the part in Slack for a staff member to assign a supplier before the order is placed.
Related templates
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