Streamtime Automatic Revision Round Tracking
Every night, WebRun opens Streamtime to see how many revision rounds each active project has included in scope, counts the new round folders added to Google Drive that day, and messages the account lead on Telegram the moment a project reaches or passes its included rounds.
How do I track design revision rounds against scope automatically?
WebRun checks Streamtime every night for each project's included revision rounds, counts the new round folders added that day in Google Drive, and messages the account lead on Telegram the moment a project reaches or passes its limit, so extra rounds get flagged for a change order instead of quietly eating margin.
- Scope creep gets flagged the same night a project goes over, not at invoicing
- Account leads see round counts without opening every project by hand
- Change orders get raised while the extra work is still fresh
Built for design studios · web design agencies · branding studios · creative project managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
streamtime.netin a real browser with your saved login - no setup, no API keys. -
1
Streamtime - read each project's included revision rounds
streamtime.net
WebRun opens Streamtime to read each project's included revision rounds. - Open Streamtime and list active projects with their scoped number of revision rounds
- Pull the current round count already logged against each project
- Note which projects are within one round of their limit
Done when Every active project has its included rounds and current count listed.
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2
Google Drive - count the revision rounds delivered so far
drive.google.com
WebRun opens Google Drive to count the revision rounds delivered so far. - Open each project's folder in Google Drive
- Count any new numbered revision folder added since yesterday
- Match new folders to the right project and add them to today's count
Done when Today's new revision rounds are counted and matched to a project.
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3
Telegram - alert the account lead when a project is over
telegram.org
WebRun opens Telegram to alert the account lead when a project is over. - Message the account lead for any project that has now reached or passed its included rounds
- Name the project, the rounds used, and the rounds included in scope
- Suggest raising a change order instead of starting further rounds for free
Done when The account lead has been messaged for every project at or over its round limit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it stop work or contact the client itself?
No. WebRun only counts rounds and messages your account lead. It never pauses a project, contacts the client, or raises a change order on its own, a person always makes that call.
How does it count a revision round?
It counts each new numbered round folder added to the project's Google Drive since the previous check, matched against the round count already logged in Streamtime.
What if a project's scope changes mid-flight?
Update the included rounds on the project in Streamtime and the next check uses the new number, so the alert always reflects current scope, not the original quote.
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