Streamtime Automated Asset Handoff Notifications
The moment a project is marked delivered in Streamtime, WebRun opens the project's final asset folder in Google Drive, confirms every listed deliverable is present, drafts a delivery email with the folder link and a short summary of what's included in Gmail, and leaves it unsent for you to send.
How do I notify a client their final design files are ready?
The moment a project is marked delivered in Streamtime, WebRun opens the final asset folder in Google Drive, confirms every scoped deliverable is present, and flags anything missing. Once the folder checks out, it drafts a delivery email in Gmail naming what's included and linking the folder, then leaves it unsent so you can send the final word yourself.
- Clients hear their files are ready the same day a project wraps
- Missing deliverables get caught before the folder link ever goes out
- Handoff emails go out consistent and on-brand every time
Built for design studios · web design agencies · branding studios · freelance designers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
streamtime.netin a real browser with your saved login - no setup, no API keys. -
1
Streamtime - see which project just wrapped
streamtime.net
WebRun opens Streamtime to see which project just wrapped. - Watch for any project moved to the delivered stage in Streamtime
- Pull the list of deliverables scoped for that project
- Note the client contact who should receive the handoff
Done when A newly delivered project and its scoped deliverable list are identified.
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2
Google Drive - confirm the final asset folder is complete
drive.google.com
WebRun opens Google Drive to confirm the final asset folder is complete. - Open the project's final asset folder in Google Drive
- Check every scoped deliverable is present and named clearly
- Flag anything missing instead of treating the folder as ready
Done when The final asset folder is confirmed complete, or flagged as missing items.
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3
Gmail - draft the delivery email with the folder link
gmail.com
WebRun opens Gmail to draft the delivery email with the folder link. - Draft a short, on-brand delivery email naming what's included and linking the Google Drive folder
- Note the file formats included and how long the folder will stay live
- Save it as a draft and leave it unsent for you to review and send
Done when A ready-to-send delivery email sits as a draft in Gmail.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the client without me?
No. WebRun drafts the delivery email in Gmail and leaves it unsent. You get a chance to read it, add a personal note, and send it yourself.
What if a deliverable is missing from the folder?
It flags the folder as incomplete instead of drafting a delivery email, so you catch a missing file before a client ever notices.
Does it change sharing permissions on the folder?
No. WebRun never changes who can access a file or folder. It only checks what's inside and drafts the email, sharing settings stay exactly as you've set them.
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