Streamtime Automated Design Proof Approval Alerts
Every morning, WebRun opens Streamtime, finds every project with a proof out for client approval, checks Figma to see who has left comments or signed off, drafts a polite reminder in Gmail for anyone who's gone quiet, and posts your team a Slack list of proofs still waiting.
How do I automatically chase clients who haven't approved a design proof?
WebRun checks Streamtime every morning for projects with a proof out for approval, then opens each one in Figma to see who has actually responded. For anyone quiet three or more days, it drafts a polite reminder in Gmail, leaves it unsent, and posts your team a Slack list of every proof still waiting.
- Stalled proofs get a reminder before they cost a week of schedule
- Every account manager opens Slack to the same open proof list
- No client sign-off slips through the cracks between projects
Built for design studios · web design agencies · branding studios · creative freelancers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
streamtime.netin a real browser with your saved login - no setup, no API keys. -
1
Streamtime - find proofs awaiting client approval
streamtime.net
WebRun opens Streamtime to find proofs awaiting client approval. - Open Streamtime and filter active jobs to the proofing or client review stage
- Capture the client, the proof sent date, and days waiting for each
- Skip any project already marked approved
Done when Every project waiting on a proof has been listed with its details.
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2
Figma - check who has actually responded
figma.com
WebRun opens Figma to check who has actually responded. - Open each project's proof file in Figma
- Check whether the client has left comments or an approval mark since it was sent
- Note whether feedback exists or the file is still untouched
Done when Every open proof has a clear status: responded, commented, or silent.
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3
Gmail - draft a reminder for anyone quiet
gmail.com
WebRun opens Gmail to draft a reminder for anyone quiet. - Draft a short, polite reminder for every client who hasn't responded in 3 or more days
- Reference the proof link and the original send date
- Save each as a draft and leave it unsent for you to review and send
Done when A ready-to-send reminder sits as a draft for every quiet client.
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4
Slack - list which proofs are still open
slack.com
WebRun opens Slack to list which proofs are still open. - Post the team a list of every open proof, oldest first
- Flag which clients now have a reminder waiting in Gmail
- Note any proof approved since yesterday so nobody double chases
Done when Your team has today's proof status list in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients without me?
No. WebRun only drafts the reminder in Gmail and leaves it unsent. You read it, tweak it if needed, and hit send yourself, so nothing goes to a client without your approval.
How does it know a client hasn't responded?
It checks the proof file in Figma each morning for new comments or an approval mark since it was sent, so anyone who has already replied is skipped automatically.
What counts as a proof going stale?
Three or more days with no comment or approval on the Figma file. You can tighten or loosen that window to match how your studio likes to follow up.
Related templates
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