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Automated HelmBot Member Review Requests

Every morning, WebRun opens HelmBot, finds members who just completed their fifth session with no complaint or refund on file, drafts a genuine review request in Gmail, and logs each ask to a Google Sheet so the same member never gets asked twice.

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Runs on WebRun · Strict Lockdown policy
Every day at 10:00 AM WebRunorchestrates each step
1 HelmBot find members hitting a visit milestone
2 Gmail draft the review request
3 Google Sheets log who has been asked
In short

How do I get more reviews from happy cryotherapy members?

WebRun checks HelmBot every morning for members who just completed their fifth session with no complaint or refund on file, and drafts a genuine review request in Gmail with a direct link to your review page. Each ask is logged to a Google Sheet, so your team reviews and sends it, and nobody is ever asked twice.

  • Review requests go to members most likely to say yes
  • No member is ever asked for a review twice
  • Reviews accumulate steadily without a manual outreach list

Built for cryotherapy studio owners · marketing coordinators · multi-location cryo studios · front desk staff

Step by step

What does WebRun do on every run?

The exact actions WebRun takes, in order - in plain language, so you can adjust anything.

  1. WebRun signs in and gets to work

    Opens app.helmbot.com in a real browser with your saved login - no setup, no API keys.

  2. 1
    HelmBot - find members hitting a visit milestone
    helmbot.com
    WebRun in HelmBot: find members hitting a visit milestone
    WebRun opens HelmBot to find members hitting a visit milestone.
    • Open HelmBot and filter yesterday's completed sessions
    • Find members who just reached their 5th completed session
    • Exclude anyone with a complaint, refund, or support ticket on file

    Done when Every qualifying member is listed with their session count and standing.

  3. 2
    Gmail - draft the review request
    gmail.com
    WebRun in Gmail: draft the review request
    WebRun opens Gmail to draft the review request.
    • Draft a short, genuine review request naming the member and their favorite session type
    • Include a direct link to your Google Business review page
    • Save each request as a draft, do not send any of them automatically

    Done when A reviewed, unsent draft exists in Gmail for every qualifying member.

  4. 3
    Google Sheets - log who has been asked
    google.com
    WebRun in Google Sheets: log who has been asked
    WebRun opens Google Sheets to log who has been asked.
    • Open the Review Requests tracker sheet
    • Log each member asked, with today's date, so they are not asked again

    Done when The tracker sheet reflects every member asked today, with no member logged twice.

Run settings

How is each run configured?

Starting pageWhere Chrome opens at the start of each run
app.helmbot.com
ScheduleRuns automatically on this cadence
Every day at 10:00 AM
DeliveryHow each run's result reaches you
Review request drafts · Gmail
OutputWhat each run produces - A drafted review request per qualifying member, held in Gmail, with each ask logged to Sheets so nobody is asked twice.
Draft emails + spreadsheet
Setup & safety

Secure by default

Connect once, stays signed in

WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.

Your credentials stay in your own private environment - WebRun never stores your passwords.
Strict Lockdown

Every action is checked against this policy before it runs.

Domains ALLOWLIST
Typed input ALLOW
Shell command BLOCK
File uploads BLOCK
Runs in a contained environment More on policies
Good to know

Questions, answered

Will review requests go out without approval?

No. WebRun drafts each request in Gmail and leaves it unsent, a staff member reviews and sends it before any member sees it.

How does it decide who to ask?

It looks for members who just completed their fifth session in HelmBot with no complaint, refund, or open support ticket on file, so requests only go to members who are actually likely to be happy.

Could the same member get asked more than once?

No. The Google Sheet logs every member already asked, so WebRun checks that log first and skips anyone already on it.

Keep going

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