Automated Crunch Missing Receipt Checks
Every Monday, WebRun opens Crunch, lists expenses recorded with no receipt attached and receipts not matched to anything, writes the gaps into a Notion page with the amounts and VAT at stake, and opens a Trello card for each piece of paperwork to find.
How do I find expenses that are missing their receipts?
WebRun opens Crunch every Monday and finds expenses recorded with no receipt attached, plus receipts not matched to anything. It writes both gaps into Notion with the VAT total at stake and opens a Trello card for each piece of paperwork you still need to find.
- The VAT return is not held up hunting for receipts
- Every missing receipt gets a card with supplier, date, and amount
- Unmatched receipts get a suggested expense to check against
Built for contractors · limited company directors · freelancers · small business owners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.crunch.co.ukin a real browser with your saved login - no setup, no API keys. -
1
Crunch - find expenses with no receipt
crunch.co.uk
WebRun opens Crunch to find expenses with no receipt. - Open Crunch and list expenses recorded in the period with no receipt attached
- Capture the date, amount, expense type, and VAT claimed on each
- Also list uploaded receipts not yet matched to an expense or a bank transaction
Done when Both gaps are listed: expenses without receipts and receipts without expenses.
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2
Notion - write up the coverage gaps
notion.so
WebRun opens Notion to write up the coverage gaps. - Write this week's coverage page with the two lists side by side
- Total the amount and the VAT sitting on expenses with no paperwork
- Suggest likely matches where an unmatched receipt lines up with an expense by date and amount
Done when The Notion page shows both gaps with the VAT total at stake.
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3
Trello - open a card per missing receipt
trello.com
WebRun opens Trello to open a card per missing receipt. - Open a card per expense missing its receipt, titled with the supplier, date, and amount
- Close cards for expenses that now have a receipt attached
- Leave the matching itself to you. WebRun never attaches a receipt or files a return
Done when Every missing receipt has an open Trello card.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it file my VAT return or change my books?
No. WebRun reads your expenses and receipts and reports the gaps. Attaching a receipt, matching a transaction, and filing the return all stay with you or your accountant.
Does it suggest which receipt goes with which expense?
Yes, where an unmatched receipt lines up with an expense by date and amount. The suggestion is written into Notion for you to confirm, never applied automatically.
How does it know the VAT at stake?
It totals the VAT recorded on the expenses that currently have no receipt attached, so you can see what the return risks before the deadline.
Related templates
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