Automated New Member Onboarding Emails
Every morning, WebRun opens OfficeRnD, finds members who joined since the last run, drafts a warm welcome email in Gmail covering wifi, building access, and how to book rooms, leaves every draft unsent for the team to review, and posts a Slack heads-up so the team knows who is starting and can greet them.
How do I onboard new coworking members automatically?
Every morning, WebRun opens OfficeRnD, finds members who joined since the last run, and drafts a warm welcome email to each in Gmail covering wifi, access, and how to book rooms. It leaves every draft unsent for your team and posts a Slack heads-up of who is starting, so new members get a consistent welcome.
- Every new member gets the same warm, complete welcome on day one
- The team is greeted with a heads-up before a new face walks in
- Wifi and access questions are answered before they become tickets
Built for coworking spaces · flex office operators · community managers · front desk teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.officernd.comin a real browser with your saved login - no setup, no API keys. -
1
OfficeRnD - find new members
officernd.com
WebRun opens OfficeRnD to find members who just joined. - Open OfficeRnD and open the Members list
- Filter to members whose start date is since the last run
- Capture the member, company, plan, and start date for each
Done when Every new member since the last run has been listed with their plan and start date.
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2
Gmail - draft welcome emails
gmail.com
WebRun drafts a welcome email for each new member and leaves it unsent. - Draft a warm welcome email to each new member covering wifi, building access, and how to book rooms
- Add the key links and house rules so they can get started on day one
- Save every message as a draft and leave it unsent for the team to review
Done when A welcome email draft sits ready in Gmail for every new member.
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3
Slack - post who is starting
slack.com
WebRun posts the day's new-member heads-up to Slack. - Post the team a heads-up listing who is starting, their company, and plan
- Note anyone in a private office or team plan who may need extra setup
- Note that the welcome drafts are waiting in Gmail for review
Done when The team has today's new-member heads-up in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email new members on its own?
No. WebRun only drafts each welcome email in Gmail and leaves it unsent. Your team reads every message and clicks send, so nothing reaches a new member without a person approving the wording first.
Does it set up wifi passwords or door access?
No. WebRun never provisions credentials or access. It drafts a welcome email that explains how to get on the wifi and into the building using the details you provide, and a person handles any access setup.
How does it know who just joined?
It reads the live OfficeRnD Members list each morning and lists members whose start date falls since the last run, so the welcome goes to exactly the people who are starting.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.