Automated Meeting Room Utilization Reports
Every Monday, WebRun opens Nexudus, pulls last week's meeting-room bookings, writes a utilization report into Google Sheets showing hours booked, utilization against available hours, and the busiest and quietest rooms, then posts your team a short Slack summary of how the rooms performed.
How do I report meeting-room utilization for a coworking space automatically?
Every Monday, WebRun opens Nexudus, pulls last week's meeting-room bookings, and writes a utilization report into Google Sheets showing hours booked and utilization against available hours per room. It ranks the busiest and quietest rooms, flags any below your target, and posts your team a short Slack summary, so you can see how the rooms performed at a glance.
- Room utilization lands every Monday without pulling reports by hand
- Underused rooms surface so you can repurpose or repackage them
- A dated sheet builds a usage trend you can act on each quarter
Built for coworking spaces · flex office operators · space managers · operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.nexudus.comin a real browser with your saved login - no setup, no API keys. -
1
Nexudus - pull last week's room bookings
nexudus.com
WebRun opens Nexudus to pull last week's meeting-room bookings. - Open Nexudus and go to the bookings report in the reports library
- Filter to last week's meeting-room bookings across your locations
- Capture each room, the hours booked, and the number of bookings
Done when Every meeting room's bookings for last week have been captured.
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2
Google Sheets - build the utilization report
google.com
WebRun writes the meeting-room utilization figures into Google Sheets. - Open the meeting-room report sheet and add a new dated row per room
- Calculate hours booked and utilization against each room's available hours
- Rank the busiest and quietest rooms and flag any room under your target
Done when The sheet shows last week's hours booked and utilization for every room.
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3
Slack - post the weekly summary
slack.com
WebRun posts the weekly meeting-room utilization summary to Slack. - Post the team a short summary of total room hours and overall utilization
- Call out the busiest and quietest rooms and any below target
- Link the Google Sheet for anyone who wants the full breakdown
Done when The team has last week's meeting-room utilization summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change anything in Nexudus or cancel bookings?
No. WebRun only reads the Nexudus bookings report. It never edits, moves, or cancels a booking. The report and Slack summary are read-only outputs, so nothing in your booking system changes.
How is utilization calculated?
WebRun divides hours booked by each room's available hours for the week, using the room hours you set. You can tell it your operating window and target, and it flags rooms above and below that line.
Can I see the underlying numbers?
Yes. Every figure lands in the Google Sheet, one dated row per room each week, so you can chart trends over time and check any number the Slack summary mentions.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.