Automated Desk Occupancy Reports
Every Monday, WebRun opens Nexudus, reads dedicated-desk and hot-desk occupancy against total capacity, writes an occupancy report into Google Sheets showing desks taken, desks free, and occupancy rate per location, then posts your team a short Slack summary of how full the space is and where there is room to sell.
How do I report desk occupancy versus capacity for a coworking space automatically?
Every Monday, WebRun opens Nexudus, reads dedicated-desk and hot-desk occupancy against capacity, and writes an occupancy report into Google Sheets showing desks taken, desks free, and occupancy rate per location. It flags sites near full and those with spare desks, then posts your team a short Slack summary of where there is room to sell.
- Occupancy versus capacity lands every Monday without manual counting
- Spare desks surface as sales opportunities instead of sitting empty
- A dated trend tells you when to add capacity or a new location
Built for coworking spaces · flex office operators · space managers · operations leads
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.nexudus.comin a real browser with your saved login - no setup, no API keys. -
1
Nexudus - pull desk occupancy
nexudus.com
WebRun opens Nexudus to read desk occupancy against capacity. - Open Nexudus and read the occupancy summary on the dashboard
- Capture dedicated-desk and hot-desk counts taken against total capacity per location
- Note any plan changes since last week that move the numbers
Done when Desks taken and total capacity have been captured for every location.
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2
Google Sheets - build the occupancy report
google.com
WebRun writes the desk occupancy figures into Google Sheets. - Open the occupancy sheet and add a new dated row per location
- Calculate desks taken, desks free, and occupancy rate against capacity
- Flag any location over a high-occupancy threshold or with desks sitting empty
Done when The sheet shows this week's desks taken, free, and occupancy rate per location.
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3
Slack - post the occupancy summary
slack.com
WebRun posts the weekly desk occupancy summary to Slack. - Post the team a short summary of overall occupancy and desks free per location
- Call out anywhere near full and anywhere with spare desks to sell
- Link the Google Sheet for anyone who wants the full breakdown
Done when The team has this week's desk occupancy summary in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change desks or plans in Nexudus?
No. WebRun only reads the Nexudus occupancy data. It never assigns a desk, edits a plan, or moves a member. The report and Slack summary are read-only outputs, so nothing in Nexudus changes.
How is occupancy calculated?
WebRun divides desks taken by total capacity per location, using the desk counts in Nexudus. You can set a high-occupancy threshold and it flags locations near full and those with spare desks to sell.
Can I track occupancy over time?
Yes. Every figure lands in the Google Sheet, one dated row per location each week, so you can chart occupancy trends and time decisions about adding capacity or a new location.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.