Automated Bookeo Private Event Confirmations
The moment a private event deposit lands, WebRun opens Bookeo to find the matching booking, confirms in Stripe that the payment actually cleared, and drafts a confirmation email in Gmail with the event's date, headcount, and menu filled in, ready for your team to review and send.
How do I confirm private cooking event bookings as soon as the deposit clears?
WebRun opens Bookeo the moment a private event deposit lands, finds the matching booking, and confirms in Stripe that the payment cleared. It pulls the event's date, headcount, and menu, then drafts a confirmation email with those details and leaves it in Gmail for your team to review before anything is sent.
- Confirmations go out within minutes of a cleared deposit, not the next business day
- Every confirmation pulls the real headcount and menu from Bookeo, not a guess
- No confirmation email leaves the building unreviewed
Built for cooking schools · private chef instructors · event caterers · culinary event venues
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - find the booking tied to the new deposit
bookeo.com
WebRun opens Bookeo to find the booking tied to the new deposit. - Watch for a new deposit payment linked to a private event booking
- Open the matching booking in Bookeo
- Pull the event date, time, headcount, room, and chosen menu
Done when The full event detail set is pulled for the booking tied to the new deposit.
-
2
Stripe - confirm the deposit payment cleared
stripe.com
WebRun opens Stripe to confirm the deposit payment cleared. - Confirm the matching deposit payment is marked as paid, not just pending
- Note the amount and payment date
Done when The deposit is confirmed cleared before any confirmation is drafted.
-
3
Gmail - draft the confirmation email for review
gmail.com
WebRun opens Gmail to draft the confirmation email for review. - Draft a confirmation email with the event date, headcount, and menu filled in
- Leave the email as a draft for your team to review and send
- Never send a confirmation automatically
Done when A ready-to-send confirmation draft is waiting in Gmail for every cleared deposit.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the confirmation without anyone checking it?
No. WebRun drafts the confirmation email and leaves it in Gmail for your team to review and send. It never emails a customer on its own.
What if the deposit doesn't match a booking in Bookeo?
It flags the payment instead of guessing, so your team can match it manually rather than sending a confirmation with the wrong event details.
Does it handle the deposit charge itself?
No. WebRun only reads the payment status Stripe already recorded. It never initiates or modifies a charge.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.