Flag no-shows before their deposit gets charged
The morning after each class, WebRun checks Bookeo attendance against the roster, identifies any student who no-showed with a deposit on file, prepares the matching charge amount in Stripe without processing it, and alerts your admin team in Slack to approve or waive it.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I handle no-show deposit charges without auto-charging a card?
WebRun checks Bookeo attendance the morning after each class, comparing the confirmed roster to actual check-ins to identify no-shows with a deposit on file. It prepares the matching charge amount in Stripe without processing it, then posts a Slack alert naming the student and amount so your admin team approves, waives, or adjusts it before any card is actually charged.
- No-shows get flagged the next morning, not weeks later at reconciliation
- Every deposit charge is approved by a person before a card is charged
- Legitimate excuses can be waived before any money moves
Built for cooking schools · culinary instructors · private chef studios · recreational class programs
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.bookeo.comin a real browser with your saved login - no setup, no API keys. -
1
Bookeo - check attendance against the confirmed roster
bookeo.com How to Automate Bookeo
WebRun opens Bookeo to check attendance against the confirmed roster. - Open yesterday's classes in Bookeo and pull the confirmed roster
- Compare it to who actually checked in
- List every no-show who had a deposit or no-show policy on their booking
Done when Every no-show from yesterday's classes is identified against their deposit policy.
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2
Stripe - prepare the matching deposit charge for review
stripe.com How to Automate Stripe
WebRun opens Stripe to prepare the matching deposit charge for review. - Look up the card or deposit on file for each no-show
- Prepare the charge amount per your no-show policy without processing it
- Never run the charge automatically
Done when A ready-to-approve charge amount exists for every no-show, unprocessed.
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3
Slack - alert admin to approve or waive it
slack.com How to Automate Slack
WebRun opens Slack to alert admin to approve or waive it. - Post an alert naming the student, class, and prepared charge amount
- Wait for your admin team to approve, waive, or adjust it before anything is charged
Done when Admin has approved, waived, or adjusted every prepared no-show charge.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it charge the student's card automatically?
No. WebRun only prepares the charge amount in Stripe and leaves it unprocessed. Your admin team has to approve it in Slack before any card is charged.
What if a student had a valid reason for missing class?
Your admin team sees the alert before anything is charged, so they can waive or adjust the amount for a legitimate excuse instead of it being charged automatically.
How does it know who counts as a no-show?
It compares Bookeo's confirmed roster against actual check-ins for that class, so only students who booked but never showed up get flagged.
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