Automated Contasimple Quarterly VAT Prep
Every Monday, WebRun opens Contasimple, reviews the invoices issued and received so far this quarter, finds expenses with no receipt attached, invoices with no VAT rate or client details, and gaps in the sequence, records each gap in Airtable with an owner, and posts a short readiness note to Telegram with weeks still left to fix them.
How do I get the quarter ready before my VAT return is due?
WebRun reviews your open quarter in Contasimple every Monday, listing expenses with no receipt, invoices missing client or VAT details, and gaps in the numbering. It logs each gap in Airtable with an owner and posts a readiness note to Telegram, so the quarter is complete before the return is due.
- Missing receipts are chased with weeks left, not on the deadline
- Every gap has a named owner in Airtable
- You know each Monday whether the quarter could be filed today
Built for freelancers · autonomos · small business owners · bookkeepers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
contasimple.comin a real browser with your saved login - no setup, no API keys. -
1
Contasimple - review the quarter's invoices and expenses
contasimple.com
WebRun opens Contasimple to review the quarter's invoices and expenses. - Open Contasimple and set the period to the current quarter
- List issued invoices and check each has a client, a VAT rate, and a paid or pending status
- List received invoices and expenses and flag any with no receipt or document attached
- Note gaps in the invoice numbering and any month with far fewer entries than the others
Done when Every incomplete invoice or expense in the open quarter is identified.
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2
Airtable - log every gap with an owner
airtable.com
WebRun opens Airtable to log every gap with an owner. - Open the quarter close base in Airtable
- Add one row per gap: the entry, the client or supplier, the amount, and what is missing
- Assign each row to whoever can supply the receipt or the missing detail
- Close rows that were fixed since the last run so the list only shows live work
Done when Every gap in the quarter has a row and an owner in Airtable.
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3
Telegram - post the readiness note
telegram.org
WebRun opens Telegram to post the readiness note. - Post a short readiness note: entries recorded this quarter, gaps still open, days left in the quarter
- List the largest missing receipts first, since those move the VAT figure most
- Say plainly whether the quarter could be filed today or not
Done when You know this week how complete the quarter is and what is still missing.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it file or submit the VAT return?
No. WebRun only reviews what is recorded and reports the gaps. Generating and submitting the return stays with you or your accountant, who decide when the quarter is ready.
Does it change my invoices or expenses?
No. It reads the quarter and writes only to your Airtable list. Attaching a receipt or correcting a VAT rate in Contasimple is done by a person.
Why run it weekly instead of at the deadline?
Because a missing supplier receipt takes days to chase. Running every Monday means gaps surface with weeks left in the quarter rather than on the day the return is due.
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