Automated Viva Engage Weekly Community Scorecard
Every Monday, WebRun opens Viva Engage, tallies last week's posts, replies, and the most active communities, logs the totals into Google Sheets next to prior weeks, and updates a Notion internal-comms dashboard page so leaders can see employee engagement trends without digging through the network themselves.
How do I track weekly Viva Engage employee engagement?
WebRun opens Viva Engage every Monday, counts last week's posts, replies, and the most active communities, and logs the totals into a running Google Sheet. It then updates a Notion internal-comms dashboard with the new scorecard, so employee engagement trends are visible without digging through the network post by post.
- Employee engagement trends are visible every Monday
- Community activity builds a week-over-week history automatically
- Comms leaders get one dashboard instead of manual reporting
Built for Internal communications teams · HR and people ops · enterprise leaders · community managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
engage.cloud.microsoftin a real browser with your saved login - no setup, no API keys. -
1
Viva Engage - tally weekly activity
engage.cloud.microsoft
WebRun opens Viva Engage to tally weekly activity. - Open Viva Engage and review the network's activity overview
- Count posts and replies made in the past week
- Note the most active communities
Done when This week's activity is counted across the network.
-
2
Google Sheets - log the weekly totals
google.com
WebRun opens Google Sheets to log the weekly totals. - Open the internal-comms tracker sheet
- Add this week's totals as a new row
- Calculate the change from the week before
Done when The tracker has this week's activity logged.
-
3
Notion - update the comms dashboard
notion.so
WebRun opens Notion to update the comms dashboard. - Open the internal-comms dashboard page
- Update the scorecard block with this week's numbers
- Note the most active community for the week
Done when The Notion dashboard shows this week's scorecard.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun post anything to Viva Engage?
No. It only reads existing posts and reply counts to build the scorecard. Posting or replying inside Viva Engage stays entirely up to your employees.
Where do internal comms leaders see the scorecard?
On the Notion dashboard page, updated every Monday, with the full week-by-week history kept in the Google Sheets tracker.
What counts as an active community?
One with meaningful post and reply volume that week. WebRun notes the most active ones so leaders know where engagement is concentrated.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.