Verify photo documentation is complete before estimates are submitted
Every morning, WebRun opens Encircle on getencircle.com, reviews active claim files for required photo coverage, cross-references against estimates nearing submission in XactAnalysis on xactware.com, and flags any photo gaps to adjusters in Slack before submission so estimates are not rejected for missing documentation.
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How do I automatically check photo documentation completeness before submitting Xactimate estimates?
WebRun checks Encircle every morning for missing photo coverage across active claim files, cross-references those gaps against draft estimates in XactAnalysis, and sends each adjuster a direct Slack message listing exactly which photo categories are missing. Gaps are caught before submission, preventing carrier rejections and rework.
- Photo gaps caught before estimate submission, eliminating carrier rejections from missing docs
- Adjusters receive a specific list of missing categories, not a vague warning
- Supervisors see a daily count of files with documentation gaps
Built for field adjusters · claims supervisors · restoration contractors · independent adjusting firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.getencircle.comin a real browser with your saved login - no setup, no API keys. -
1
Encircle - check photo coverage completeness
getencircle.com
WebRun opens Encircle to check photo coverage completeness. - Open Encircle and review all active claim files
- For each file, check that required photo categories are captured: exterior, interior, damage close-ups, and moisture readings where applicable
- Mark each file as complete or flag the specific missing photo categories
Done when All active Encircle files are assessed for photo completeness with specific gaps noted.
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2
Xactware - find estimates nearing submission
xactware.com How to Automate Xactware
WebRun opens Xactware to find estimates nearing submission. - Open XactAnalysis and find estimates in draft or near-submission status
- Cross-reference these with the Encircle files that have photo gaps
- Identify the adjuster responsible for each gap-flagged estimate
Done when Gap-flagged files are matched to draft estimates and their adjusters are identified.
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3
Slack - alert adjusters to documentation gaps
slack.com How to Automate Slack
WebRun opens Slack to alert adjusters to documentation gaps. - Send each adjuster a direct Slack message listing the specific missing photo categories for their files
- Include the claim number and a reminder not to submit the Xactimate estimate until gaps are resolved
- Post a summary count to the claims supervisor channel
Done when Every adjuster with a photo gap has been personally notified in Slack before submission.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it block estimate submission in Xactimate automatically?
No. WebRun flags the gap to the adjuster via Slack. The adjuster must resolve the issue and choose not to submit until documentation is complete.
Which photo categories does it check in Encircle?
By default it checks for exterior, interior, damage close-up, and moisture-reading photos. You configure the required categories during setup to match your carrier documentation standards.
What happens if all photo documentation is complete?
No alerts are sent. WebRun only fires Slack messages when a gap is found, so adjusters are not bothered on days when their files are fully documented.
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