Automated Discharge Barrier Tracking in Smartsheet
Every morning, WebRun opens Ensocare, reads every active case for logged barriers to discharge such as awaiting guardianship, transport, or authorization, and updates your shared Smartsheet tracker so social work and case management are working from the same current list.
How do I keep a current list of every barrier to discharge?
WebRun reads every active Ensocare case each morning for logged barriers to discharge, such as awaiting guardianship, transport, housing, or authorization, and updates your shared Smartsheet tracker with the barrier type, the patient, and how long it has been open, so social work and case management always work from the same current list instead of two out of sync ones.
- Social work and case management always see the same current barrier list
- Resolved barriers are marked closed instead of quietly disappearing
- Every barrier is tagged by type so the tracker can be reported on
Built for Social workers · hospital case managers · discharge planning directors · utilization review
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.ensocare.comin a real browser with your saved login - no setup, no API keys. -
1
Ensocare - find open barriers to discharge
ensocare.com
WebRun opens Ensocare to find open barriers to discharge. - Open Ensocare and pull every active case with a logged barrier
- Note the barrier type, the patient, and how long it has been open
- Group barriers by type such as guardianship, transport, housing, or authorization
Done when Every active barrier is listed with its type and how long it has been open.
-
2
Smartsheet - update the barrier tracker
smartsheet.com
WebRun opens Smartsheet to update the barrier tracker. - Open the shared barrier tracker in Smartsheet
- Update the row for each existing barrier and add any new one
- Mark resolved barriers as closed instead of deleting the row
Done when The Smartsheet tracker matches the current state of every barrier in Ensocare.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it decide how to resolve a barrier?
No. It only reads and logs barrier status from Ensocare into Smartsheet. Resolving a barrier, such as securing guardianship or transport, is still handled by your social work team.
What happens to a barrier once it is resolved?
It reads the live status in Ensocare and marks the matching Smartsheet row as closed instead of deleting it, so you keep a record of how long it was open.
Can it group barriers by type?
Yes. Each barrier is tagged by type, such as guardianship, transport, housing, or authorization, so the tracker can be filtered or summarized by category.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.