Automated Avoidable Days Tracking for Ensocare
Every night, WebRun opens Ensocare, reviews each patient still admitted, flags any day that looks avoidable rather than medically necessary, tags the reason such as awaiting placement or pending authorization, and logs the row to your utilization review Google Sheet.
How do I track avoidable hospital days for utilization review?
WebRun reviews every admitted patient in Ensocare each night, flags any day that looks avoidable rather than medically necessary, and tags it with a reason such as awaiting placement, pending authorization, or a family decision. It logs each new flagged day as a row in your utilization review Google Sheet, so your committee walks in with the data already organized instead of pulling it by hand.
- Every avoidable day is tagged with a reason instead of left unexplained
- Utilization review walks into the meeting with the log already built
- No flagged day gets logged twice across nightly runs
Built for Utilization review teams · case management directors · hospital finance · discharge planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.ensocare.comin a real browser with your saved login - no setup, no API keys. -
1
Ensocare - review active cases for avoidable days
ensocare.com
WebRun opens Ensocare to review active cases for avoidable days. - Open Ensocare and pull every currently admitted case
- Compare each day's status notes against medical necessity criteria
- Tag any non-clinical day with its delay reason, such as awaiting placement, pending authorization, or a family decision
Done when Every admitted case has each avoidable day tagged with a reason.
-
2
Google Sheets - log the flagged days for review
google.com
WebRun opens Google Sheets to log the flagged days for review. - Open the utilization review Google Sheet
- Add a row for each newly flagged avoidable day with patient, reason, and date
- Skip any day already logged from a previous run
Done when The utilization review sheet has every new avoidable day logged without duplicates.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it decide what counts as an avoidable day on its own?
It tags days against the medical necessity notes already in Ensocare and a reason code, but your utilization review team makes the final call at the review meeting. Nothing is submitted anywhere, it only logs to your sheet.
Will it duplicate rows on the next run?
No. It checks the sheet for a day already logged before adding a new row, so reruns never create duplicate entries.
Can it break down reasons by category?
Yes. Each flagged day is tagged with its delay reason, such as awaiting placement or pending authorization, so the sheet can be filtered or summarized by category.
Related templates
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