Track every open cardiology prior authorization so nothing expires unnoticed
Every morning, WebRun opens athenahealth, reviews all open prior authorization requests for cardiology procedures and diagnostics, flags those expiring within 7 days or still pending payer response, logs the prioritized list in Google Sheets, and posts a worklist to your billing team's Slack channel.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track cardiology prior authorizations in athenahealth?
Every morning, WebRun opens athenahealth, reviews all open prior authorization requests for cardiology procedures, flags those expiring within 7 days or still awaiting payer response, logs the prioritized list in Google Sheets with color-coded urgency, and posts a worklist to the billing team in Slack so nothing expires unactioned.
- Expiring authorizations are caught 7 days early, preventing last-minute procedure delays
- Billing team starts each day with a ranked Slack worklist instead of manual queue checks
- Approved authorizations drop off the list automatically on the next run
Built for cardiology billing teams · cardiology practice managers · prior authorization coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.athenahealth.comin a real browser with your saved login - no setup, no API keys. -
1
athenahealth - review open prior authorization requests
athenahealth.com How to Automate athenahealth
WebRun opens athenahealth to review open prior authorization requests. - Open athenahealth and navigate to the prior authorization queue
- Filter for cardiology department authorizations with status open, pending, or awaiting payer
- Identify those expiring within 7 days and those with no payer response after 5 business days
- Capture auth number, procedure, payer, expiry date, and days pending for each
Done when All open prior authorizations are listed with expiry and status details.
-
2
Google Sheets - log the prioritized worklist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the prioritized worklist. - Open the Prior Authorization Tracker sheet
- Upsert each open auth row with current status, expiry date, and days pending
- Color-code rows: red for expiring within 3 days, yellow for expiring within 7 days
Done when The tracker sheet is up to date with all open authorizations color-coded by urgency.
-
3
Slack - alert the billing team
slack.com How to Automate Slack
WebRun opens Slack to alert the billing team. - Post a daily worklist to the billing team Slack channel with counts by urgency tier
- List the most urgent authorizations first with procedure, payer, and days remaining
- Include a link to the Google Sheets tracker for full detail
Done when The billing team has a Slack worklist with today's most urgent prior authorizations.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit or update authorizations with the payer automatically?
No. WebRun reads and surfaces the open auth list for your billing team to action. Any payer submissions or status updates are performed by staff, keeping human oversight on all payer communications.
Which cardiology procedures does it cover?
It covers any prior authorization request logged in athenahealth for your cardiology department, including echocardiograms, stress tests, cardiac catheterizations, device implants, and advanced imaging.
What if an authorization is approved between runs?
WebRun reads the live prior authorization status in athenahealth each morning, so approved or completed authorizations are no longer included in the daily worklist.
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