Keep your cardiac device clinic recall list current and actioned
Every Monday, WebRun opens athenahealth, identifies patients with pacemakers, ICDs, or CRTs whose device clinic recall is overdue or due within 30 days, drafts outreach messages for staff to approve and send, logs the full list in Google Sheets, and posts a summary count to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automate cardiac device clinic recall tracking in athenahealth?
Every Monday, WebRun opens athenahealth, identifies patients with implanted cardiac devices due for a clinic recall within 30 days or already overdue, drafts outreach messages for staff to approve before any contact is made, logs the full list in Google Sheets, and posts a summary count to the care team in Slack.
- No cardiac device recall falls through the cracks week to week
- Staff start Monday with a ready-to-action Slack list and pre-drafted outreach
- All patient contact stays draft-gated for compliance
Built for cardiology practices · electrophysiology clinics · cardiac device clinic coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.athenahealth.comin a real browser with your saved login - no setup, no API keys. -
1
athenahealth - find patients with device recalls due
athenahealth.com How to Automate athenahealth
WebRun opens athenahealth to find patients with device recalls due. - Open athenahealth and navigate to the patient recall or registry module
- Filter for patients with cardiac device recalls due within 30 days or already overdue
- Capture patient ID, device type, last clinic visit date, and responsible provider
- Draft an outreach message for each patient record, but leave it unsent pending staff review
Done when All due and overdue device recall patients are listed with a drafted outreach message awaiting approval.
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2
Google Sheets - log the recall worklist
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the recall worklist. - Open the Device Clinic Recall tracker sheet
- Append a new row for each patient with device type, due date, days overdue, and draft status
- Mark rows green when outreach has been approved and sent by staff
Done when The Sheets tracker reflects every patient on this week's recall list.
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3
Slack - post summary to care team
slack.com How to Automate Slack
WebRun opens Slack to post summary to care team. - Post a brief summary to the cardiology care team channel: total due, total overdue, and a link to the Sheets tracker
- Tag the device clinic coordinator so the list is actioned promptly
Done when The care team has a Slack notification with this week's recall count and tracker link.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact patients directly?
No. WebRun drafts the outreach messages inside athenahealth and queues them for staff review. No message is sent to any patient until a team member approves it, keeping PHI protected and the workflow compliant.
Which device types does it cover?
Any device category your athenahealth recall registry tracks, including pacemakers, ICDs, CRTs, and loop recorders. The run pulls whatever device types are flagged in the registry filter you set up.
What if a patient already came in and was cleared?
WebRun reads the live patient record in athenahealth on each run, so patients with a completed recent device clinic visit will not appear on the recall list.
Related templates
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