Automated Billomat Recurring Invoice Checks
Every Monday, WebRun opens Billomat, lists the recurring invoices that were due to go out this billing cycle, compares them against what actually reached each client, posts the misses to Slack, and pings you on Telegram if any revenue is unbilled.
How do I check that my recurring invoices actually went out?
WebRun checks your Billomat recurring invoice run every Monday. It lists the subscription invoices due this billing cycle, compares them against what actually went out, and posts any that are still unsent to Slack with the client and amount, then pings you on Telegram so unbilled revenue never goes unnoticed.
- Missed recurring invoices are caught the same week, not next quarter
- Unbilled revenue shows up in Slack with a client and an amount
- Nothing is sent or finalized without a human pressing send
Built for small business owners · bookkeepers · agencies · subscription businesses
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
billomat.comin a real browser with your saved login - no setup, no API keys. -
1
Billomat - check the recurring invoice run
billomat.com
WebRun opens Billomat to check the recurring invoice run. - Open Billomat and list the recurring invoices scheduled for this billing cycle
- Read the invoice status for each one: created, sent, or still a draft
- Capture the client, the amount, and the cycle date for anything not sent
- Never send or finalize an invoice. WebRun only reads status and leaves drafts untouched
Done when Every recurring invoice due this cycle has been checked and its status recorded.
-
2
Slack - post the unsent invoices
slack.com
WebRun opens Slack to post the unsent invoices. - Post the recurring invoices that were due but never left as sent
- List each one with the client, the amount, and how many days it has been sitting
- Add a one-line total of the revenue that is still unbilled this cycle
Done when The finance channel has this week's list of unsent recurring invoices.
-
3
Telegram - ping you about unbilled revenue
telegram.org
WebRun opens Telegram to ping you about unbilled revenue. - Send you a short Telegram note when any recurring invoice failed to go out
- Lead with the count and the total amount at stake
- Stay quiet on a clean week so the alert keeps meaning something
Done when You know before Monday lunch whether any recurring billing was missed.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the missing invoices for me?
No. WebRun only reads invoice status in Billomat and reports the gaps. Sending or finalizing an invoice stays a human decision, so nothing reaches a client without you pressing send.
How does it know an invoice was due this cycle?
It reads the recurring invoice schedule in Billomat, takes the cycle dates that fall in the current week, and checks each one against the invoice actually created for that client.
What happens on a week when everything went out?
You get a clean confirmation in Slack and no Telegram ping. The alert only fires when something is genuinely missing, so it stays worth reading.
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