Automated Billomat Overdue Invoice Reminders
Every Monday, WebRun opens Billomat, finds invoices past their due date, logs the chase list to Airtable with days overdue and amount, and adds a Notion note for the team queuing Billomat's own reminder email on each one for a human to review and send.
How do I chase overdue Billomat invoices every week?
WebRun checks Billomat every Monday for invoices past due, queues Billomat's own reminder email on each without sending it, and logs the chase list to Airtable with days overdue and amount. A Notion note tells the team which queued reminders are waiting for a human to review and send.
- Every overdue invoice has a queued reminder ready before Monday ends
- The Airtable chase list makes the oldest balances impossible to miss
- Reminders only go out once a human has reviewed and confirmed them
Built for German small businesses · freelancers · bookkeepers · agencies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
billomat.comin a real browser with your saved login - no setup, no API keys. -
1
Billomat - find overdue invoices and queue reminders
billomat.com
WebRun opens Billomat to find overdue invoices and queue reminders. - Open Billomat and filter invoices to overdue
- Queue Billomat's own reminder email for each, left unsent
- Capture the customer, amount, and days overdue
Done when Every overdue invoice has a queued reminder waiting for review.
-
2
Airtable - log the chase list
airtable.com
WebRun opens Airtable to log the chase list. - Log the chase list to Airtable with days overdue and amount
- Sort it with the oldest or largest balances first
- Mark invoices already reminded this week
Done when The Airtable chase list reflects this week's overdue invoices.
-
3
Notion - note what needs review
notion.so
WebRun opens Notion to note what needs review. - Add a Notion note listing which reminders are queued for review
- Assign the review to whoever sends customer communications
- Clear the note once reminders are sent or dismissed
Done when The team has a clear note of which queued reminders need a decision.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send the reminder automatically?
No. The reminder is queued inside Billomat but left unsent. A person reviews and confirms it before it reaches the customer.
What if a customer pays mid week?
It reads the live status in Billomat each Monday, so a paid invoice will not get queued for a reminder the following week.
Where do I go to actually send the reminder?
The Notion note points to the queued reminder inside Billomat, so review and sending both happen in one place.
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