Automated Benchmark Email List Reconciliation
Every Monday, WebRun opens Benchmark Email, reads the contacts that bounced or unsubscribed since the last check, posts a Teams note summarizing what changed and why, and creates a Trello card for any contact that needs a manual decision, such as a soft bounce worth a second look.
How do I keep my Benchmark Email list clean without manually reviewing it?
Every Monday, WebRun checks Benchmark Email for contacts that bounced or unsubscribed during the week, posts a Teams summary broken down by reason, and creates a Trello card for any bounce that needs a human decision instead of an automatic removal. The list stays clean without anyone combing through the contacts view by hand.
- Bounce and unsubscribe trends get reviewed every single week
- Only borderline cases land on someone's desk
- The suppression list stays accurate without manual list combing
Built for small business marketers · email marketing managers · agencies managing client lists · marketing operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.benchmarkemail.comin a real browser with your saved login - no setup, no API keys. -
1
Benchmark Email - check bounced and unsubscribed contacts
benchmarkemail.com
WebRun opens Benchmark Email to check bounced and unsubscribed contacts. - Open Benchmark Email and go to the contacts list
- Filter to contacts that bounced or unsubscribed since last Monday
- Note the reason recorded for each, such as hard bounce or unsubscribe
Done when Every list change since last Monday is captured with its reason.
-
2
Microsoft Teams - post what changed
microsoft.com
WebRun opens Microsoft Teams to post what changed. - Post a Teams note summarizing how many contacts bounced or unsubscribed
- Break the total down by reason
- Flag anything that looks like an unusual jump from a normal week
Done when The team has this week's list change summary in Teams.
-
3
Trello - create a cleanup card
trello.com
WebRun opens Trello to create a cleanup card. - Create a Trello card for any contact whose bounce reason needs a human decision
- Add the contact and the bounce reason to the card
- Leave hard bounces and clear unsubscribes off the board, since those need no review
Done when Every list change needing review has a Trello card.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it remove or re-add contacts on its own?
No. WebRun only reports what Benchmark Email already changed and flags borderline cases. Any actual list edit stays a human decision made from the Trello card.
What counts as needing a review?
Soft bounces and anything without a clear reason get a card. Hard bounces and explicit unsubscribes are reported in the Teams summary but do not need one.
How far back does each check look?
Back to the previous Monday's run, so every change is reviewed exactly once and nothing is double counted.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.