Automated Beehiiv Referral Program Tracking
Every Monday, WebRun opens Beehiiv, finds referral-program participants who are close to their next reward tier but haven't referred anyone in the last two weeks, logs them to an Airtable base, and updates a Notion growth-ops page with a follow-up nudge list for the team.
How do I find Beehiiv referral participants who stopped short of a reward?
WebRun checks the Beehiiv referral leaderboard every Monday for participants one referral away from their next reward tier who have gone quiet for two weeks, logs them to Airtable, and updates a Notion growth-ops page with the nudge list, so the growth team knows exactly who to follow up with personally.
- Near-miss referrers get surfaced before they drop off entirely
- The growth team gets a ready-made outreach list every Monday
- No manual scrolling through the Beehiiv leaderboard
Built for newsletter operators · growth teams · independent publishers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.beehiiv.comin a real browser with your saved login - no setup, no API keys. -
1
Beehiiv - find stalled referrers
beehiiv.com
WebRun opens Beehiiv to find stalled referrers. - Open Beehiiv and review the referral program leaderboard
- Find participants within one referral of their next reward tier
- Check which of those haven't referred anyone in the last two weeks
Done when Every stalled, near-tier referrer is identified.
-
2
Airtable - log the near-tier list
airtable.com
WebRun opens Airtable to log the near-tier list. - Open the referral-tracking base in Airtable
- Add a row for each stalled referrer with their current tier and referrals needed
- Mark the record as ready for outreach
Done when Every stalled referrer has a row in Airtable.
-
3
Notion - update the growth-ops nudge page
notion.so
WebRun opens Notion to update the growth-ops nudge page. - Open the growth-ops page in Notion
- Add the nudge list with each referrer's tier and gap to the next reward
- Leave the personal outreach to the growth team, WebRun does not contact readers directly
Done when The growth-ops page has this week's nudge list.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it message the readers directly?
No. WebRun only builds an internal nudge list in Airtable and Notion. Any personal outreach to a reader is sent by your team, not WebRun.
How close to a reward tier counts as near?
Anyone one successful referral away from their next reward tier, based on Beehiiv's own referral leaderboard.
What if someone refers a new reader mid-week?
The next Monday run reads Beehiiv's live leaderboard again, so anyone who already converted drops off the stalled list automatically.
Related templates
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