Automated TazWorks Consent Signature Reminders
Every morning, WebRun opens TazWorks, finds applicants who haven't yet signed their FCRA disclosure and authorization form, drafts a reminder email for each in Gmail, and posts your team a Slack list of who's still outstanding so a check never starts without valid consent.
How do I remind applicants to sign their background check consent form?
WebRun checks TazWorks every morning for applicants who have not yet signed their FCRA disclosure and authorization form, then drafts a reminder email for each one in Gmail. Every draft sits unsent for your team's review, and Slack gets a sorted list of who is still outstanding, so no check starts, or stalls, over a missing signature.
- Unsigned consent forms get a same-day reminder instead of sitting untouched
- Every check is confirmed to have valid consent before it proceeds
- Applicants who already signed drop off the list automatically
Built for CRA operations teams · background screening companies · HR onboarding teams · screening coordinators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.tazworks.comin a real browser with your saved login - no setup, no API keys. -
1
TazWorks - find unsigned consent forms
tazworks.com
WebRun opens TazWorks to find unsigned consent forms. - Open TazWorks and filter applicants whose disclosure and authorization form is unsigned
- Note how many days each order has been waiting on consent
- Skip any applicant already reminded in the last 2 days
Done when Every applicant with an unsigned consent form is listed with days waiting.
-
2
Gmail - draft the signature reminder
gmail.com
WebRun opens Gmail to draft the signature reminder. - Draft a short reminder asking the applicant to complete and sign the form
- Leave every reminder as a draft for your team to review and send
- Include the direct link to the form on file
Done when A ready-to-send draft reminder exists for every applicant with an unsigned form.
-
3
Slack - list who's still outstanding
slack.com
WebRun opens Slack to list who's still outstanding. - Post the list of applicants still missing a signed form, oldest first
- Flag any order that can't proceed until the form is signed
Done when Your team has today's list of outstanding consent forms in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email applicants without approval?
No. Every reminder is left as an unsent Gmail draft. Your team reviews and sends each one before it reaches an applicant.
Why does the check wait on a signed form?
FCRA requires a signed disclosure and authorization before a background check can run, so WebRun flags any order missing that signature instead of letting it proceed.
What if the applicant already signed?
It checks live status in TazWorks each run, so once a signature is recorded, that applicant drops off the list automatically.
Related templates
Put this on autopilot.
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