Automated Axe Throwing Party Deposit Chaser
Every morning, WebRun opens ROLLER and looks for group event bookings scheduled within the next three days that still have an unpaid deposit, drafts a polite payment reminder in Gmail for each organizer with a payment link, and optionally flags whether a signed event agreement is also needed via DocuSign, leaving every draft for your team to review before sending.
How do I automatically chase outstanding party deposits for axe throwing group events?
WebRun opens ROLLER every morning, finds group event bookings in the next three days with outstanding deposits, checks DocuSign for any missing event agreements, and drafts a polite payment reminder in Gmail for each organizer with a payment link and, where needed, a DocuSign link. Every draft waits for your team's approval before anything is sent.
- Outstanding deposits are flagged three days before the event, not the day of
- Organizers with missing agreements get a DocuSign link in the same email draft
- No payment request goes to a guest without your team reviewing it first
Built for axe throwing venue owners · events coordinators · venue operations teams · attraction group sales
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.roller.softwarein a real browser with your saved login - no setup, no API keys. -
1
ROLLER - find group bookings with outstanding deposits
roller.software
WebRun opens ROLLER to find group bookings with outstanding deposits. - Open ROLLER and navigate to Bookings
- Filter to group event or party bookings scheduled in the next three days
- Identify bookings where the deposit payment status is unpaid or partially paid
- Capture each organizer's name, email, event date, group size, and deposit amount due
Done when Every group booking in the next three days with an outstanding deposit is listed with organizer contact and amount due.
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2
DocuSign - check if an event agreement is also outstanding
docusign.com
WebRun opens DocuSign to check if an event agreement is also outstanding. - For each flagged booking, check whether a signed event agreement or deposit authorization form has been completed in DocuSign
- Note the DocuSign status, either signed, pending, or not sent, for each organizer
- If no agreement has been sent, include a note in the draft so the team can attach the DocuSign envelope link
Done when The DocuSign agreement status is noted for every flagged organizer.
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3
Gmail - draft a polite deposit reminder for each organizer
gmail.com
WebRun opens Gmail to draft a polite deposit reminder for each organizer. - Draft a polite payment reminder email for each organizer, addressing them by name and stating the deposit amount and event date
- Include the ROLLER payment link or portal link so they can pay online
- If the event agreement is also outstanding, include the DocuSign link in the draft
- Leave every draft unsent for your team to review and approve before sending
Done when A Gmail draft deposit reminder exists for every organizer with an outstanding deposit. Nothing has been sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge the deposit or send the email automatically?
No. WebRun drafts the reminder email and leaves it for your team to review and send. It never charges a payment or contacts a customer without a human approving the action.
What if the organizer already paid after the draft was created?
Tell your team to verify payment status in ROLLER before sending any reminder draft. Future runs will also re-check deposit status and exclude organizers who have since paid.
Can it include a custom payment deadline in the reminder?
Yes. Tell WebRun your deposit policy, for example full payment required 48 hours before the event, and it will include that deadline in every reminder draft it creates.
Related templates
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