Automated Auto Transport Detention Tracking
Every morning, WebRun opens Super Dispatch, reviews open loads for pickups or deliveries running past their free-time window, calculates accruing detention charges, logs each case in Google Sheets, and posts a prioritized alert to Slack so your team can chase the right loads first.
How do I automatically track detention and demurrage charges on vehicle shipments?
WebRun checks Super Dispatch every morning for loads running past their free-time window, calculates the accruing detention charge for each, logs the cases ranked by cost in Google Sheets, and posts a prioritized summary to Slack so your ops team can chase the costliest delays before they compound.
- Detention exposure is visible in Slack every morning before the day starts
- The costliest delays are ranked so the team chases the right loads first
- Resolved delays drop off the list automatically from live Super Dispatch status
Built for auto transport brokers · car hauling carriers · fleet operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
carrier.superdispatch.com/tms/loadsin a real browser with your saved login - no setup, no API keys. -
1
Super Dispatch - find loads past free-time window
superdispatch.com
WebRun opens Super Dispatch to find loads past free-time window. - Open Super Dispatch and filter loads to In Transit or Pending Pickup status
- Compare the scheduled pickup or delivery date against today's date
- Flag any load where free time has expired and note the hours or days overdue
Done when Every delayed load is identified with the elapsed time past free-time.
-
2
Google Sheets - log detention charges and duration
google.com
WebRun opens Google Sheets to log detention charges and duration. - Open the detention tracking sheet
- Append or update a row for each flagged load: load ID, VIN, carrier, delay duration, and estimated charge
- Sort rows by detention cost descending so the biggest exposures appear first
Done when The sheet has a current row for every load incurring detention, ranked by cost.
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3
Slack - post prioritized alert to operations team
slack.com
WebRun opens Slack to post prioritized alert to operations team. - Post a short summary to the ops channel: number of loads in detention, total estimated exposure, and the top three costliest cases
- Include the load ID and carrier for each flagged load so the team can act immediately
Done when The ops team has today's detention summary and can prioritize follow-up.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
How does it calculate the detention charge?
It measures the hours or days past the free-time window recorded in Super Dispatch and multiplies by the per-unit rate you configure when setting up the workflow.
Will it automatically notify the shipper or customer?
No. The Slack post goes to your internal ops team only. Any external communication to a shipper or customer must be drafted and sent by your team.
What if the delay resolves before the next run?
It reads live load status in Super Dispatch each morning, so loads that have been picked up or delivered are removed from the detention list automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.