Automated AutoEntry Capture Queue Digest
Every morning, WebRun opens AutoEntry, checks how many receipts and invoices were captured and published to the accounting software overnight versus how many are stuck needing review, adds a calendar reminder for the reviewer if the queue is backing up, and posts the digest to Microsoft Teams.
How do I keep the AutoEntry review queue from backing up?
WebRun checks AutoEntry every morning for receipts and invoices captured and published overnight versus how many are stuck needing review, and posts the digest to Microsoft Teams. If the review queue backs up for 2 days running, it adds a Google Calendar reminder for the reviewer, so a growing backlog gets noticed early.
- The capture queue status is visible in Teams every morning without an AutoEntry login
- A growing backlog gets a calendar reminder before it becomes unmanageable
- The oldest stuck item is flagged instead of buried under newer captures
Built for Bookkeepers · accountants · small business owners · accounting firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
autoentry.comin a real browser with your saved login - no setup, no API keys. -
1
AutoEntry - check captured and stuck items
autoentry.com
WebRun opens AutoEntry to check captured and stuck items. - Open AutoEntry and count receipts and invoices captured overnight
- Count how many were published versus stuck needing review
- Note the oldest item still waiting in the review queue
Done when Overnight capture and review queue status have both been checked.
-
2
Google Calendar - remind the reviewer if backed up
calendar.google.com
WebRun opens Google Calendar to remind the reviewer if backed up. - Check whether the review queue has grown for 2 days running
- Add a calendar reminder for the reviewer if it has
- Skip the reminder when the queue is clearing normally
Done when A reminder exists whenever the review queue is genuinely backing up.
-
3
Microsoft Teams - post the capture digest
microsoft.com
WebRun opens Microsoft Teams to post the capture digest. - Post the captured, published, and stuck counts to Teams
- Flag the oldest item still waiting for review
- Keep the digest to a few lines
Done when The team has today's capture queue digest in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it review the stuck items itself?
No. WebRun only counts and flags what is stuck. Reviewing and confirming a captured receipt stays a task inside AutoEntry.
When does the calendar reminder fire?
Only when the review queue has grown for 2 days in a row, so you are not reminded about a queue that is clearing itself normally.
Does it publish anything to the accounting software?
No. WebRun only reads what AutoEntry has already captured and published. It never pushes a new entry itself.
Related templates
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