Automated Striping Layout Approvals
Every morning, WebRun opens Bitumio, finds striping jobs due soon without a signed layout, drafts an approval email to each customer in Gmail with the stall count and layout notes, and queues a DocuSign sign-off request for a human to send.
How do I get striping layouts approved before the crew starts?
WebRun gets striping layouts approved before crews roll. Each morning it finds upcoming striping jobs in Bitumio with no approval on file, drafts a layout email to each customer in Gmail, and queues a DocuSign sign-off request for a human to send, so no lot gets painted from an unconfirmed layout.
- No lot is striped from an unconfirmed layout
- Customers get a clear stall-count and ADA summary to approve
- A signed DocuSign record protects you from layout disputes
Built for line striping contractors · asphalt maintenance crews · parking lot striping · pavement marking teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.bitumio.comin a real browser with your saved login - no setup, no API keys. -
1
Bitumio - find striping jobs to approve
bitumio.com
WebRun opens Bitumio to find striping jobs needing approval. - Open Bitumio and list striping jobs scheduled in the next several days
- Flag any without a recorded layout approval on file
- Capture the stall count, layout notes, ADA spaces, and customer contact for each
Done when Every soon-to-start striping job with no approval on file is listed with its layout details.
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2
Gmail - draft the approval email
gmail.com
WebRun opens Gmail to draft the layout approval email for review. - Draft an approval email to each customer summarizing the striping layout, stall count, and any ADA requirements
- Ask them to confirm the layout before the crew mobilizes
- Leave the email as a draft in Gmail for a human to review and send. Never send on its own
Done when A review-ready approval email sits in Gmail for each unapproved striping job.
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3
DocuSign - queue the sign-off request
docusign.com
WebRun opens DocuSign to queue the layout sign-off request. - Prepare a DocuSign sign-off request with the layout summary for the customer to approve
- Attach the stall count and layout notes so the sign-off is unambiguous
- Queue it as a draft envelope for a human to send. Never send the request on its own
Done when A sign-off request is queued in DocuSign, ready for a human to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the customer or send the sign-off automatically?
No. WebRun drafts the Gmail approval email and queues the DocuSign request, then leaves both for a human to review and send, so nothing goes to a customer without approval.
How does it know a job still needs approval?
It reads each upcoming striping job in Bitumio and flags any without a recorded layout approval, capturing the stall count, ADA spaces, and layout notes so the request is complete.
Why route the sign-off through DocuSign?
So you have a signed record of the agreed layout before crews paint, which protects you if a customer later disputes stall counts or ADA placement on the finished lot.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.