Automated Versapay Short Payment Investigation Queue
Every morning, WebRun opens Versapay, identifies payments received that are below the invoiced amount, logs each short payment with its variance and available remittance to a Google Sheets investigation queue, and sends a Slack alert to your AR team so every underpayment is investigated and resolved.
How do I automatically track and investigate short payments from Versapay?
Every morning, WebRun checks Versapay for payments received below the invoiced amount and logs each short payment to a Google Sheets investigation queue with the customer, invoice, variance, and remittance note. A Slack alert tells your AR team the total variance value and flags items over 5 days old so every underpayment is investigated before it ages into a write-off.
- Every short payment surfaced and queued for investigation the same day it is received
- Aged unresolved variances flagged before they become write-offs
- AR team spends time resolving, not searching for, underpayments
Built for AR teams · deductions specialists · credit controllers · companies with large customer payment volumes
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.versapay.comin a real browser with your saved login - no setup, no API keys. -
1
Versapay - identify short payments and variances
versapay.com
WebRun opens Versapay to identify short payments and variances. - Open Versapay and review recently received payments
- Identify any payment where the amount received is less than the invoiced amount
- Capture customer name, invoice number, invoiced amount, payment received, short-payment variance, and any remittance note provided
Done when All short payments from the prior business day are identified with full variance details.
-
2
Google Sheets - log investigation queue
google.com
WebRun opens Google Sheets to log investigation queue. - Open the short payment investigation queue Google Sheet
- Append each new short payment as a row with customer, invoice, invoiced amount, received amount, variance, and remittance note
- Mark any previously logged items where the variance has since been resolved as cleared
- Highlight items older than 5 business days without resolution in red
Done when The investigation queue is current with all new short payments and aged unresolved items highlighted.
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3
Slack - alert AR team to investigate
slack.com
WebRun opens Slack to alert AR team to investigate. - Post a Slack message to the AR channel with the count and total variance value of new short payments
- List any items older than 5 days without resolution as overdue
- Include a link to the Google Sheet for the team to begin investigation
Done when AR team has been alerted and can open the queue to start investigating today's short payments.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it write off or adjust the short payment automatically?
No. WebRun only surfaces and logs the short payment for your team to investigate. Any write-off, credit memo, or deduction approval requires a human decision and must be processed manually in Versapay or your ERP.
What if the short payment is a legitimate deduction?
That determination is made by your AR team after reviewing the queue. The remittance note and variance amount are logged to help the team quickly identify whether the short pay is a pricing dispute, early-pay discount, or deduction.
Can it contact the customer about the underpayment?
Not automatically. Any outreach to the customer about a short payment is drafted separately and requires your team's approval before sending, ensuring no customer communication goes out without human review.
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