Automated Practice Fusion Vial Reorder Alerts
Every morning, WebRun opens Practice Fusion and scans patient allergy serum records for vials with fewer than three doses remaining, drafts a reorder request email for staff to review and send, and posts a low-vial alert list to Slack so the clinic never runs a patient out of serum mid-course.
How do I automatically get alerts when allergy serum vials are running low?
WebRun scans Practice Fusion every morning for allergy serum vials running low, drafts a reorder request email in Gmail for each flagged vial, and posts the low-vial list to Slack. No email leaves until a staff member reviews and approves it, keeping patient data secure and preventing mid-course serum shortages.
- Vial depletions are caught days before the patient's next appointment
- Staff spend minutes reviewing drafted reorder emails rather than building them from scratch
- No patient faces a treatment delay due to an unnoticed empty vial
Built for allergy and immunology clinics · allergy nurses · medical office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
static.practicefusion.com/apps/ehrin a real browser with your saved login - no setup, no API keys. -
1
Practice Fusion - identify vials with low remaining doses
practicefusion.com
WebRun opens Practice Fusion to identify vials with low remaining doses. - Open Practice Fusion and navigate to allergy immunotherapy patient charts
- Check remaining dose count on each active serum vial set
- Flag any vial set with three or fewer doses remaining
- Capture patient name, allergen set name, vial number, and doses remaining
Done when Every patient with a low-dose vial is identified with full vial details.
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2
Gmail - draft vial reorder requests for staff review
gmail.com
WebRun opens Gmail to draft vial reorder requests for staff review. - Draft a reorder request email to the compounding pharmacy or antigen supplier for each flagged vial
- Include patient identifiers, allergen formula name, and vial number in the draft
- Leave each draft unsent in Gmail for a staff member to review and approve before sending
- Never transmit patient health information externally without staff review
Done when One draft reorder email per flagged vial is saved in Gmail awaiting staff approval.
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3
Slack - post low-vial alert list to clinic channel
slack.com
WebRun opens Slack to post low-vial alert list to clinic channel. - Post a summary of today's low-vial alerts to the allergy clinic Slack channel
- List each patient and vial with doses remaining and the draft email status
- Sort by doses remaining, fewest first
Done when Staff have the low-vial list in Slack with links to draft reorder emails ready to approve.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reorder email to the pharmacy automatically?
No. WebRun drafts each reorder email in Gmail and leaves it unsent. A staff member must review and send it. Patient information is never transmitted externally without human approval.
How many doses remaining triggers the alert?
By default, three or fewer doses remaining triggers the flag. You can tell WebRun to adjust this threshold when you set it up, for example to five doses for high-frequency patients.
What if a new vial set was already ordered but not recorded yet?
WebRun reads live chart data in Practice Fusion on each run. Once a new vial set is logged, that patient drops off the alert list automatically the next morning.
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Put this on autopilot.
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