Automated Practice Fusion Prior Authorization Tracking
Every morning, WebRun opens Practice Fusion, finds allergy prior authorizations that are pending, expiring within 30 days, or flagged as denied, logs each to an Airtable tracker with payer and status details, and posts a digest to Slack so staff can act before treatments are delayed.
How do I automatically track allergy prior authorization status and expirations?
WebRun opens Practice Fusion every morning and surfaces every allergy prior authorization that is pending, expiring within 30 days, or denied. Each auth is logged to Airtable and posted to Slack in urgency order, so staff resolve issues before a treatment is delayed by a lapsed or missing authorization.
- Expiring authorizations are caught weeks before they lapse, not after a claim denial
- Denied auths appear in Slack the same morning so staff can start an appeal immediately
- A running Airtable log gives management a full audit trail of every auth worked
Built for allergy and immunology clinics · prior auth coordinators · medical billing staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
static.practicefusion.com/apps/ehrin a real browser with your saved login - no setup, no API keys. -
1
Practice Fusion - identify pending, expiring, or denied prior auths
practicefusion.com
WebRun opens Practice Fusion to identify pending, expiring, or denied prior auths. - Open Practice Fusion and navigate to the prior authorization section
- Filter for authorizations that are pending submission, awaiting payer decision, expiring within 30 days, or marked denied
- Capture patient name, payer, procedure or drug, auth number if issued, and expiry date
- Note any biologics or long-term immunotherapy courses where a lapsed auth would delay treatment
Done when Every prior auth requiring action is listed with its current status and key dates.
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2
Airtable - log each auth with payer and status details
airtable.com
WebRun opens Airtable to log each auth with payer and status details. - Open the clinic's prior authorization Airtable base
- Update existing records with today's status or add new rows for newly flagged auths
- Set priority field: urgent for denied or expiring within 7 days, standard for expiring within 30 days
Done when The Airtable tracker reflects today's auth statuses with correct priority flags.
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3
Slack - post daily auth status digest for staff
slack.com
WebRun opens Slack to post daily auth status digest for staff. - Post a prior auth digest to the allergy clinic Slack channel
- Lead with urgent items: denied auths and those expiring within a week
- List each patient, payer, procedure or drug, and days until expiry or decision deadline
Done when Staff have today's prior auth action list in Slack, ranked by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit prior authorization requests to payers automatically?
No. WebRun tracks and surfaces authorization statuses for staff review. Submission or resubmission of prior auth requests to payers must be done by a staff member, as these involve clinical documentation and payer portals.
How far in advance does it flag expiring authorizations?
By default, it flags any authorization expiring within 30 days and marks those within 7 days as urgent. You can adjust these windows when setting up the run.
Can it track biologic injection auths separately from allergy shot auths?
Yes. WebRun can be configured to apply a separate priority label to biologics such as dupilumab, since those auths often require different payer forms and longer lead times for renewal.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.