Catch every allergy appointment no-show before the day ends
Every afternoon, WebRun opens Practice Fusion, identifies allergy patients who had appointments today but were marked no-show or never checked in, logs each case to a Google Sheet for tracking, and posts a no-show summary to Slack so staff can follow up and recapture the appointment.
- No credit card
- Under $0.01 per run
- Cancel anytime
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
static.practicefusion.com/apps/ehrin a real browser with your saved login - no setup, no API keys. -
1
Practice Fusion - identify today's no-show appointments
practicefusion.com How to Automate Practice Fusion
WebRun opens Practice Fusion to identify today's no-show appointments. - Open Practice Fusion and open today's appointment schedule
- Filter for appointments with a no-show or not-checked-in status
- Capture patient name, appointment time, appointment type, and provider for each
- Note whether the patient is mid-immunotherapy course, as those gaps affect treatment
Done when Every no-show appointment today is identified with its details.
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2
Google Sheets - log no-show details for tracking
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log no-show details for tracking. - Open the clinic's no-show tracking Google Sheet
- Append a row for each no-show with date, patient, appointment type, and provider
- Mark immunotherapy no-shows with a flag column for priority follow-up
Done when All today's no-shows are logged in the tracking sheet with correct date and appointment type.
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3
Slack - post no-show summary for staff follow-up
slack.com How to Automate Slack
WebRun opens Slack to post no-show summary for staff follow-up. - Post a no-show summary to the allergy clinic Slack channel
- List each patient, their appointment time, and type
- Highlight immunotherapy no-shows at the top, as rescheduling quickly matters for treatment continuity
Done when Staff have today's no-show list in Slack and know which patients need priority rescheduling.
How do I automatically track allergy clinic no-shows and follow up the same day?
WebRun checks Practice Fusion every afternoon for allergy patients who missed their appointments, logs each case to a Google Sheet for tracking, and posts a prioritized summary to Slack. Immunotherapy no-shows appear at the top so staff can reschedule them the same day before a treatment gap affects the patient's protocol.
- No-shows are caught and logged the same afternoon rather than noticed days later
- Immunotherapy no-shows get priority rescheduling to preserve treatment continuity
- Monthly no-show rates are always available from the Google Sheet without manual counting
Built for allergy and immunology clinics · front desk staff · medical office managers
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the no-show patient automatically?
No. WebRun only logs the no-show and notifies staff via Slack. Any outreach to patients must be initiated and sent by a staff member after reviewing the report, ensuring no PHI is shared externally without approval.
Why are immunotherapy no-shows flagged separately?
Missing an allergy shot can require restarting at a lower dose depending on how much time passes. Immunotherapy no-shows are highlighted so staff can reschedule them the same day to avoid a protocol reset.
Can we track no-show rates over time?
Yes. Every no-show is appended to the Google Sheet with date and appointment type, so you can filter and calculate no-show rates by provider, appointment type, or month at any time.
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