Automated Practice Fusion Allergy No-Show Report
Every afternoon, WebRun opens Practice Fusion, identifies allergy patients who had appointments today but were marked no-show or never checked in, logs each case to a Google Sheet for tracking, and posts a no-show summary to Slack so staff can follow up and recapture the appointment.
How do I automatically track allergy clinic no-shows and follow up the same day?
WebRun checks Practice Fusion every afternoon for allergy patients who missed their appointments, logs each case to a Google Sheet for tracking, and posts a prioritized summary to Slack. Immunotherapy no-shows appear at the top so staff can reschedule them the same day before a treatment gap affects the patient's protocol.
- No-shows are caught and logged the same afternoon rather than noticed days later
- Immunotherapy no-shows get priority rescheduling to preserve treatment continuity
- Monthly no-show rates are always available from the Google Sheet without manual counting
Built for allergy and immunology clinics · front desk staff · medical office managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
static.practicefusion.com/apps/ehrin a real browser with your saved login - no setup, no API keys. -
1
Practice Fusion - identify today's no-show appointments
practicefusion.com
WebRun opens Practice Fusion to identify today's no-show appointments. - Open Practice Fusion and open today's appointment schedule
- Filter for appointments with a no-show or not-checked-in status
- Capture patient name, appointment time, appointment type, and provider for each
- Note whether the patient is mid-immunotherapy course, as those gaps affect treatment
Done when Every no-show appointment today is identified with its details.
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2
Google Sheets - log no-show details for tracking
google.com
WebRun opens Google Sheets to log no-show details for tracking. - Open the clinic's no-show tracking Google Sheet
- Append a row for each no-show with date, patient, appointment type, and provider
- Mark immunotherapy no-shows with a flag column for priority follow-up
Done when All today's no-shows are logged in the tracking sheet with correct date and appointment type.
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3
Slack - post no-show summary for staff follow-up
slack.com
WebRun opens Slack to post no-show summary for staff follow-up. - Post a no-show summary to the allergy clinic Slack channel
- List each patient, their appointment time, and type
- Highlight immunotherapy no-shows at the top, as rescheduling quickly matters for treatment continuity
Done when Staff have today's no-show list in Slack and know which patients need priority rescheduling.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the no-show patient automatically?
No. WebRun only logs the no-show and notifies staff via Slack. Any outreach to patients must be initiated and sent by a staff member after reviewing the report, ensuring no PHI is shared externally without approval.
Why are immunotherapy no-shows flagged separately?
Missing an allergy shot can require restarting at a lower dose depending on how much time passes. Immunotherapy no-shows are highlighted so staff can reschedule them the same day to avoid a protocol reset.
Can we track no-show rates over time?
Yes. Every no-show is appended to the Google Sheet with date and appointment type, so you can filter and calculate no-show rates by provider, appointment type, or month at any time.
Related templates
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