Automated Airbase Subscription Renewal Watch
Every Monday, WebRun opens Airbase, reads the recurring vendor subscriptions and the cards behind them, lists everything renewing in the next 60 days with its amount and spend owner, opens a decision row per renewal in Airtable, and writes the week's renewal page in Notion.
How do I see which software subscriptions renew before they auto charge?
Every Monday WebRun opens Airbase, reads your recurring subscriptions, and lists everything renewing in the next 60 days with its amount, vendor and spend owner. It opens a decision row per renewal in Airtable and publishes the week's renewal page in Notion, so you cancel, renegotiate, or approve on purpose.
- Renewals surface 60 days out, with time to cancel or renegotiate
- Every renewal has a named owner and a recorded decision
- Price increases show next to last year's figure instead of arriving as a surprise
Built for finance leads · controllers · IT procurement · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
airbase.comin a real browser with your saved login - no setup, no API keys. -
1
Airbase - read upcoming renewals
airbase.com
WebRun opens Airbase to read upcoming renewals. - Open Airbase and list the recurring vendor subscriptions with their next charge date
- Keep the ones renewing in the next 60 days, with the amount, the vendor and the virtual card in use
- Note the spend owner on each subscription and the amount charged over the last twelve months
Done when Every renewal inside 60 days is listed with an amount and an owner.
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2
Airtable - track the decision
airtable.com
WebRun opens Airtable to track the decision. - Open a row per renewal with the vendor, the date, the amount, the owner and a decision field
- Carry forward last year's decision and the amount paid then, so an increase is visible
- Mark rows still undecided inside 14 days of the charge date
Done when Every upcoming renewal has a row waiting on a named decision.
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3
Notion - publish the renewal page
notion.so
WebRun opens Notion to publish the renewal page. - Write this week's renewal page with the list sorted by charge date
- Put the largest amounts and the biggest year-on-year increases at the top
- Note that WebRun never cancels a subscription or freezes a card. Those stay with the owner
Done when The finance team has this week's renewal page in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it cancel or renew anything for me?
No. WebRun reads your subscriptions and writes the list down. Cancelling, renegotiating, freezing a card, or approving a renewal all stay with the owner.
Does it contact the vendors?
No. Nothing leaves your accounts. The renewal list only reaches your own Airtable base and Notion page, and any vendor email would be drafted for you to send.
How does it know a price went up?
It compares the upcoming amount with what the same vendor charged on the previous renewal, so increases are shown next to the new figure rather than found later.
Related templates
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