Automated 1Password Item Expiry Reminders
Every Monday, WebRun opens 1Password, walks the vaults you point it at, reads the expiry dates recorded on credit cards, passports, and software licenses, posts anything lapsing in the next 60 days to Slack, and opens a Trello card per renewal so it is booked before something stops working.
How do I get reminded before a card or document in 1Password expires?
Every Monday WebRun opens 1Password, reads the expiry dates recorded on stored credit cards, passports, and software licenses in the vaults you choose, and posts anything lapsing within 60 days to Slack. It opens a dated Trello renewal card for each, and never copies a card number, password, or any secret value.
- Renewals are booked 60 days out instead of after something breaks
- Every reminder shows the item name and vault, never the secret
- Only the vaults you choose are ever read
Built for office managers · IT admins · operations teams · finance teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
my.1password.comin a real browser with your saved login - no setup, no API keys. -
1
1Password - read expiry dates on stored items
1password.com
WebRun opens 1Password to read expiry dates on stored items. - Open 1Password and go to the vaults you have chosen to watch
- Read items that carry an expiry date: credit cards, passports, and software licenses
- Record the item name, its vault, and its expiry date
- Work out how many days until each one lapses
- Read the expiry field only. WebRun never copies out a card number, a password, or any secret value
Done when Every watched item has an expiry date and a days-remaining count.
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2
Slack - post what lapses soon
slack.com
WebRun opens Slack to post what lapses soon. - Post the items lapsing in the next 60 days, soonest first
- Group them by kind: company cards, travel documents, software licenses
- Show the item name and vault, never the value inside it
- Call out anything already past its expiry date at the top
Done when The team channel has this week's expiry list with the soonest first.
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3
Trello - card each renewal
trello.com
WebRun opens Trello to card each renewal. - Open a renewal card for each item inside the 60 day window
- Set the card due date to two weeks before the item expires
- Put the item name, vault, and expiry date on the card, with no secret values
- Skip items that already have an open card so the board does not duplicate
Done when Every expiring item has a dated renewal card with no duplicates.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it copy card numbers or passwords anywhere?
No. WebRun reads the expiry date and the item name only. No card number, password, passport number, or license key is ever copied into Slack, Trello, or anywhere else, and nothing in the vault is edited.
Which vaults does it look at?
Only the ones you point it at. A personal vault can be left out entirely, so a shared company vault is checked while private items stay private.
How far ahead does it warn me?
Sixty days by default, with the Trello card due two weeks before the item actually expires. You can widen the window, and anything already past its date is called out at the top of the Slack post.
Related templates
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