Automated GorillaDesk Annual Inspection Notices
Every Monday, WebRun opens GorillaDesk, finds exclusion jobs reaching their one-year anniversary this week, drafts a text in Twilio inviting each customer to book their included annual inspection, and logs the due date and outreach status for every job to a Google Sheets tracker.
How do I remind customers to book their annual wildlife exclusion inspection?
WebRun checks GorillaDesk every Monday for exclusion jobs reaching their one-year anniversary, drafts a text in Twilio inviting each customer to book their included annual inspection, and logs the due date and booking status to a Google Sheets tracker. Your office reviews and sends each invitation, so no warranty lapses from a missed re-inspection.
- Every customer at their exclusion anniversary gets a drafted invitation
- Warranty re-inspections get booked before coverage lapses
- Booking status stays visible in one running tracker
Built for wildlife exclusion contractors · nuisance wildlife companies · warranty service coordinators · wildlife removal office staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.gorilladesk.comin a real browser with your saved login - no setup, no API keys. -
1
GorillaDesk - find exclusion jobs reaching their anniversary
gorilladesk.com
WebRun opens GorillaDesk to find exclusion jobs reaching their anniversary. - Open GorillaDesk and filter completed exclusion jobs by their completion date
- Flag any job reaching its 12-month anniversary in the next two weeks
- Capture the customer's name, phone number, and the property's original entry points sealed
Done when Every exclusion job reaching its one-year anniversary this week is listed with customer details.
-
2
Twilio - draft an inspection invitation text
twilio.com
WebRun opens Twilio to draft an inspection invitation text. - Draft a friendly text inviting the customer to book their included annual inspection
- Mention that the inspection keeps the warranty active and checks the sealed entry points
- Queue the draft in Twilio for review, do not send automatically
Done when An inspection invitation is drafted and queued for every customer reaching their anniversary.
-
3
Google Sheets - log due dates and booking status
google.com
WebRun opens Google Sheets to log due dates and booking status. - Log each customer's anniversary date, invitation status, and whether they have booked
- Carry forward anyone who has not responded after two invitations
- Mark the row complete once the inspection is scheduled in GorillaDesk
Done when The Google Sheets tracker shows every customer's anniversary date and booking status.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text customers about their annual inspection without approval?
No. Every invitation is queued as a draft in Twilio for your office to review and send. Nothing reaches a customer automatically.
Why does the annual inspection matter?
Most exclusion warranties require a yearly re-inspection of the sealed entry points to stay active, so a missed inspection can mean a missed warranty renewal for the customer.
What if a customer already booked their inspection?
It reads the live schedule in GorillaDesk each Monday, so any customer who already has an inspection booked is skipped from that week's invitations.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.