Automated Wellfound Candidate Follow-Ups
Every morning, WebRun opens Wellfound, goes through your candidate conversations, finds the threads where the candidate replied and nobody answered, logs each one in Airtable with the role and the waiting time, and drafts a Gmail reply that stays unsent until you approve it.
How do I stop candidate conversations going cold in my inbox?
Every morning WebRun opens Wellfound, goes through your candidate conversations, and finds the ones where the candidate replied and is still waiting on you. It logs each thread in Airtable with the role and the wait, then drafts a Gmail reply for every one and leaves it unsent.
- Strong candidates get a reply before they take another offer
- Every waiting thread is ranked by how long it has been silent
- No message reaches a candidate until you send it yourself
Built for startup founders · in-house recruiters · hiring managers · small talent teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
wellfound.comin a real browser with your saved login - no setup, no API keys. -
1
Wellfound - find the waiting threads
wellfound.com
WebRun opens Wellfound to find the waiting threads. - Open Wellfound and go through your conversations with applicants and matched candidates
- Find every thread where the last message came from the candidate and no answer followed
- Record the candidate, the job post the conversation sits against, and how many days it has been waiting
- Skip threads you have already closed out or marked as not proceeding
Done when Every conversation waiting on a reply is captured with its role and waiting time.
-
2
Airtable - log the wait per candidate
airtable.com
WebRun opens Airtable to log the wait per candidate. - Add or update a row per conversation: candidate, role, days waiting and the gist of their last message
- Sort so the longest wait sits at the top and mark anything past your reply promise
- Close out rows for candidates who received an answer since the last run
Done when Airtable holds every waiting conversation ordered by how long it has been silent.
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3
Gmail - draft each reply
gmail.com
WebRun opens Gmail to draft each reply. - Draft a short, specific reply for each waiting candidate that answers what they actually asked
- Match the tone you already use with candidates and reference the role by name
- Leave every draft unsent in Gmail. Nothing goes to a candidate until you read and send it
- Email yourself the list of drafts waiting so the queue is visible in one place
Done when A drafted reply is sitting unsent for every candidate who is waiting on you.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message candidates without me?
No. Every reply is left unsent as a Gmail draft and WebRun never sends a message inside Wellfound. You read each draft and send it yourself.
How does it decide a thread is waiting?
It checks who sent the last message. If the candidate spoke last and nobody answered, the thread is counted as waiting and the days of silence go on the Airtable row.
Does it reject anyone?
No. WebRun never declines a candidate, closes an application or changes a status. It surfaces the silence and drafts the answer, and the decision stays yours.
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